Adult Education Program Coordinator - Non-Classified

Full Job Description

Colorado Department of Education – What We Do
The Colorado Department of Education (CDE) provides leadership, resources, support, and accountability to the state's 178 school districts, 1,888 schools, over 53,000 teachers, and over 3,200 administrators to help them build capacity to meet the needs of the state's approximately 905,000 public school students. In addition, CDE provides structural and administrative support to the Colorado School for the Deaf and the Blind and the Charter School Institute.

As the administrative arm of the State Board of Education, CDE is responsible for implementing state and federal education laws, disbursing state and federal funds, holding schools and districts accountable for performance, licensing all educators, and providing public transparency of performance and financial data.

CDE is a values-based agency that serves students, parents, and the general public by protecting public trust through ensuring adherence to laws, strong stewardship of public funds, and accountability for student performance.

CDE strives to incorporate five core values that we uphold in our work internally and externally. If you come to CDE, be prepared to incorporate Integrity, Equity, Accountability, Trust, and commitment to Service in what you do.

Why Work For CDE
The work we do is rewarding and impacts the students, families, educators, and communities across Colorado. Our leadership also promotes a culture that puts families and self-care as a priority. Along with meaningful work and an environment that puts employees first, the state also offers rich benefits that intend to make us an Employer of Choice!
The following is a summary of the benefits we offer:

• Flexible work schedules and flexible workplace options that may include flexible working hours, working from home, working in the office, and/or a hybrid working environment.
• Premier medical, dental, vision, and dependent life insurance options. All with a generous employer contribution keeping employee costs as low as possible.
• Employer paid short-term disability and life insurance
• Up to 160 hours of Paid Family Medical Leave (PFML)
• 11 paid holidays per year
• Competitive vacation and sick leave accruals
• Retirement through the Public Employees Retirement Association (PERA) www.copera.org
• Employer paid RTD Eco Pass (certain restrictions may apply)
• Paid professional development opportunities

A wide salary range is posted for this position and any job offer is based upon a salary analysis to comply with the Colorado Equal Pay for Equal Work Act. The salary analysis considers relevant experience, education, certifications, and state seniority as compared to others doing substantially similar work. While most salary offers are made within the posted range, occasionally an offer is made below or above the posted range based upon this salary analysis.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness. The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Requirements

Work Environment:

• Extended hours during the evening or the weekend may be required by business needs
• Travel required within the State of Colorado for Meetings/Training (up to 20%)
• A Remote (Home) office is required
• Required to report to the work location per business needs
• Essential Functions (ADAAA)
  • LIGHT/Office environment:
    • Required to sit, view a computer screen, and utilize a keyboard and mouse for extended periods of time
    • May be required to lift and move up to 10 lbs of force frequently or 20 lbs occasionally
    • Required lifting, bending, stooping, pushing, walking, etc.
    • Light work usually requires walking or standing to a significant degree
  • Colorado DL required: Required to safely operate a motor vehicle or a State of Colorado Fleet motor vehicle to complete travel requirements.
    

Work Unit Summary:
Adult education serves thousands of adults 17 and older in need of a high school credential, improved English language skills and job upskilling that will lead to meaningful employment, helping to break cycles of poverty and building stronger local communities within Colorado. The Adult Education Program Coordinator supports grantees (school districts, non-profits, community colleges, libraries, etc.) that receive federal Adult Education and Family Literacy Act competitive grant funds to efficiently and effectively utilize resources and align funding to strengthen adult education instructional delivery in local workforce areas across Colorado.

Position Summary:
In this role, you will support the ongoing quality and compliance of a portfolio of adult education programs funded through the Colorado Department of Education and the Federal Department of Education as a member of the Adult Education Initiatives team. You will work directly with program directors across the state to help them navigate grant requirements and ensure high-quality programming for learners. Additional responsibilities include designing and delivering statewide trainings and professional development opportunities, collecting and evaluating program data, conducting on-site program monitoring and support visits, and helping drive program effectiveness and innovation at the state and local levels.

The final salary is anticipated to fall within the posted salary range; however, it could be higher or lower depending on the knowledge, skills, abilities, and other qualifications of the preferred candidate while considering internal equity.

Major Duties and Responsibilities:
Grant Management
Develop strategies with grantees to meet federal performance measures, including employment outcomes and measurable skill gains (high school equivalency attainment, entrance into postsecondary education/training and assessment level gains).
Develop and collaborate with grantees regarding effective program design as needed which may include sharing models, examples, and engage in hands-on support unique to each program
Develop and implement protocols and strategies to ensure deliverables/goals are met.
Implement Colorado's state plan as required by the Workforce, Innovation and Opportunity Act (WIOA) by focusing on performance goals and state plan objectives as well as the state Adult Education and Literacy Act of 2014.
Increase grantee capacity through Adult Education and Family Literacy Act (AEFLA) grant activities and connect them to appropriate local WIOA partners.
Implement C.R.S., 22-10-101 - 107 and 1 CCR 301-98.
Increase grantee capacity through Adult Education and Literacy Act (AELA) grant activities and connect them to appropriate local partners.
Interface with grantees and collaborate with other CDE staff.
Initiate improvements to operational policies and procedures, making any necessary modifications based on analysis of performance and operational capacity in support of the Colorado Department of Education strategic plan and the Colorado WIOA state plan.
Other duties as assigned.

Monitoring and Reporting
Analyze data and collaborate with other team members in the Adult Education Initiatives Office (AEI) to identify and implement technical assistance strategies.
Engage with the Adult Education Data Manager to ensure actionable and useful monitoring and reporting results are available, including conducting required activities and reporting. Responsible for understanding the evaluation methodology, reporting, meeting deadlines, and communicating about the outcomes.
Use data to assess project implementation and quality and guide quality improvement in collaboration with program partners.
Utilize the LACES data management system to support accurate grantee reporting.
Responsible for coordinating risk assessment for the assigned caseload of grantees.

Technical Support and Professional Development
Utilize adult learning theory and best practices to support grantees.
Identify and disseminate best practices in adult education programming and implementation.
Make formal and informal presentations about the program, promising practices, and lessons learned upon request.
Convene the grantees as needed to support their work and provide technical assistance.
Collaborate with the Instructional and Learning Coordinator to develop professional learning for the field

Project Management Responsibilities
Maintain documentation regarding policies, strategies, and best practices
Develop reports, papers, and conference presentations (as applicable) on program improvement
Work with the supervisor to develop communications and messaging relevant to the content lead areas to keep all stakeholders engaged and informed.
Responsible for general projects in core adult education program areas and additional program areas such as Integrated Education and Training, Family Literacy, Workplace Literacy, Distance Education, Workforce Partnerships
Managing and completing project tasks assigned to your assigned grantees

Qualifications

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS:
QUALIFICATIONS AND CONDITIONS:
Qualifications for Success in the Position:

• Identify complex problems, seek out relevant information to inform the solution, develop and evaluate options and implement solutions.
• Proficient in project management and coordination.
• The ability and willingness to travel.
• Experience in a customer service-facing role.
• The ability to pass a background check which includes a motor vehicle records search.
• Preferred - Experience in state or federal grant management.
• Preferred - Experience in conducting program evaluation and producing reports.
• Preferred - Experience as the primary point of contact, facilitating clear communication between stakeholders and technical teams.
• Preferred - Experience using LiteracyPro’s LACES data system or other data systems.
• Strong written and verbal communication skills.
• Strong attention to detail (proofing work, spelling, grammar, formatting, etc.).
• Demonstrated ability to effectively balance quality of work and productivity expectations
• Demonstrated ability to effectively collaborate with internal and external customers (e.g. school districts, other CDE units)
• Demonstrated ability to prioritize and organize work to accommodate and meet the changing needs of the department and meet deadlines
• Demonstrated ability to take initiative and exhibit a proactive approach to work
• Demonstrated ability to identify problems and recommend solutions prior to the standard being jeopardized
• Demonstrated ability to work independently, as well as, on a team
• Ability and willingness to travel

Conditions of Employment (Required):

• License and/or Certification Requirements: Preferred: Adult Basic Education Authorization.
• Must be willing and able to submit to the pre-screening process and pass a background check.
• Travel required within the State of Colorado for Meetings/Training (up to 20%).
• Some overnight travel may be required infrequently.
• Work extended schedule per business needs
• Report to work location per business needs
  
• Colorado DL required: Required to safely operate a motor vehicle or a State of Colorado Fleet motor vehicle to complete travel requirements.

Additional Information

Complete Applications must include:

• Completed Online Application: Required - Submitted through our ATS.
• Cover Letter: Required - Must be attached to the application at the time of submission.
• Resume: Required - Must be attached to the application at the time of submission.
• Transcript: Required if using education to meet MQs - Attached to the online application and meeting requirements as described under "College Transcripts".

FOR CURRENT OR FORMER EMPLOYEES OF THE STATE OF COLORADO:

Per the requirements of the Step Pay Program implemented on July 1, 2024, any State employee must be paid a rate that is equal to or greater than the appropriate step pay rate within their classification’s pay range based on completed years in their current class series as of June 30. All current and former State employees must ensure that your entire work history within the State Classified System, including at Institutions of Higher Education, is indicated in your application so that your time-in-series can be calculated accurately.

Email Address:
All correspondence regarding your status in the selection/examination process will be conducted via email. Include a working email address on your application; one that is checked often as time-sensitive correspondence such as exam information or notification will take place via email. Please set up your e-mail to accept messages from "state.co.us" and "info@governmentjobs.com" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam-filtered email.

Equity, Diversity, and Inclusion (EDI) and Equal Employment Opportunity
The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, a medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

The Colorado Department of Education is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or performing essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to hr@cde.state.co.us.