Administrator I (SDA)

Full Job Description

Metro’s Capital Division has an exciting opportunity for a self-motivated, well-organized individual with good judgment, an eye for accuracy, and professional integrity to provide strong administrative support. As an Administrator I, you will execute complex and critical administrative support to the section manager of the Capital Delivery Section.

In this role, you will organize meetings, manage calendars, and coordinate project deadlines to support effective operations. Acting as a liaison, you will facilitate communication, manage various administrative processes, and oversee administrative tasks. Additionally, you will arrange travel, oversee supplies, and provide guidance to staff while maintaining confidentiality and professionalism.

Metro is committed to providing transportation services that connect all people and all communities of King County, focusing on the equitable distribution of our service and the equitable application of our work (inside and outside the agency), and combating climate change by doing our work in a sustainable manner. Metro is King County’s largest Department, employing over 5,000 people who primarily work in the field of transit operations, vehicle maintenance, transit facilities operations, and marine.

Recruitment Information:

This recruitment is intended to fill one (1) Special Duty Assignment (SDA), anticipated to last approximately 6 months. The actual duration may vary based on the discretion of the supervisor.

Additionally, this selection process may be used to establish an eligibility pool for future Career Service, Special Duty Assignment, or term-limited temporary vacancies within this classification in the Capital Division.

The eligibility pool will remain active for 12 months from the posting date and may be extended or utilized at the hiring authority's discretion.

Who may apply:

We are only accepting applications from current King County Employees who have completed their probationary period in their current career service position. Please refer to the "Supplemental Information" section of this job bulletin for the required application materials.

Requirements

Applying equity and social justice principles is a daily responsibility and a foundational expectation for all King County employees. In this role, you will apply equity and social justice principles that exemplify shared values, behaviors, and practices to all aspects of the work.

As the Administrator I, you will:

• Schedule and organize various meetings and events for the manager and staff, and maintain the section manager's calendar
• Monitor project deadlines and meetings, coordinate with internal and external stakeholders, and compile relevant documentation to ensure the manager's preparedness
• Prepare necessary meeting agendas, notes, minutes, and equipment, as well as prepare and revise communication on behalf of and in support of the section manager or section
• Act as the delegated authority to independently manage daily administrative support duties on behalf of the section manager
• Provide complex and critical administrative support, serving as the primary administrative support to the section manager
• Uphold confidentiality by adhering to policies and procedures, earning the trust and respect of colleagues through honesty, integrity, and professionalism
• Act as a liaison between the section manager and internal and external groups or individuals
• Prepare, review, and track forms required for personnel transactions, grievances, requisition forms, purchase orders, reports, and expense reports
• Support the development of processes to support various administrative programs or projects, such as invoices, correspondence, signature routing, onboarding, offboarding, records retention, and travel and training arrangements
• Oversee payroll and accounts payable operations, including budget charge coding and tracking by project, and budget charge reconciliation for multiple projects in Oracle
• Manage supplies inventory, including ordering supplies, maintaining office equipment, and coordinating with contractors for repairs or replacement as needed
• Provide support and direction to administrative staff within the section
• Offer guidance on human resources principles and direct employees to the appropriate resources and personnel as necessary
• Support the return-to-office initiative, as part of a broader administrative team
• Undertake other special projects and related duties as assigned

Qualifications

We'd love to hear from people with:

• Minimum of three years of experience in providing administrative support and performing complex administrative tasks in a professional setting; OR
• Any equivalent combination of experience and education which provides the applicant with the desired skills, knowledge, and ability required to perform the work

Other Qualifications:

• Knowledge of human resources principles
• Experience processing payroll
• Capable of working independently and making decisions with sound judgment, tact, and diplomacy
• Demonstrated ability to work with diverse customer groups in person, via telephone, and email while maintaining appropriate confidentiality
• Committed to supporting and strengthening team cohesion and coordination
• Proven ability to coordinate a high volume of diverse assignments and competing priorities in a sometimes-ambiguous work environment, while maintaining attention to detail
• Clear and effective communicator, both verbally and in writing
• Capable of multitasking amidst frequent interruptions and working under tight or shifting deadlines
• Expertise in leveraging technology tools, including intermediate-level skills in Microsoft Excel, Outlook, PowerPoint, Visio, Word, Adobe, DocuSign, Teams, Zoom and SharePoint
• Experience in coordinating and supporting virtual and in-person meeting environments.

Highly competitive candidates will have:

• Experience with PeopleSoft or other similar payroll and time-keeping software
• Experience with Oracle or other similar financial software
• Knowledge of Metro Transit policies & procedures
• Experience with Concur Travel Software or other similar software
• Experience with document filling and management systems
• Understanding of union contracts and labor tracking systems

Additional Information

To Apply:

If you are interested in pursuing this position, please follow the application instructions carefully.

If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions, please contact Kam Kaur, Talent Advisor at kakaur@kingcounty.gov.

Required Application Materials:

• Submit an online application through our careers site. Update your application with all relevant work history going back at least 10 years (or more if necessary), including detailed job duties, dates of employment, and clear explanations for reasons for leaving.
• Submit a Letter of Interest explaining why this opportunity aligns with your current career goals, how your qualifications meet or exceed the posted requirements, and what unique strengths or perspectives you will bring to the position.
• Attach a resume.
• Thoroughly respond to all required Supplemental Questions within the application.

Please visit this page if you need assistance with your application, need links to Career Support Services, and for Application FAQs - Find a job with us - King County, Washington.

Selection Process:

Letters of Interest will be evaluated based on clarity, completeness, competitiveness, and overall writing quality. The selection process to identify the most qualified candidate may involve a review of the Letter of Interest alone and/or include an interview.

Work Schedule:

Our regular business hours are 40 hours per week, Monday through Friday. However, work outside of these hours may occasionally be required. This position is classified as non-exempt under the Fair Labor Standards Act, and therefore, is eligible for overtime pay.

Work Location:

The Capital Division works in a hybrid model, with days in the office as well as telecommuting.

Beginning mid-April, the in-office requirement is 2 days a week and come May, it is anticipated to increase to a mandatory 3 days a week. The primary onsite location is King Street Center, 201 S.

Jackson St, Seattle WA 98104.

Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements.

King County has a robust collection of tools and resources to support working remotely.

The individual selected for this opportunity will join an innovative and progressive team that is redefining how we work as we transition to the department's hybrid environment.

Employees will be provided with a County-issued laptop and must maintain a home workspace with an internet connection where they can reliably perform work and remain available and responsive during scheduled work hours.

Union Membership: This position is represented by the Professional & Technical Employees (PROTEC), Local 17.

Class Code: 281207

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King County is an Equal Employment Opportunity (EEO) Employer

No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class.

Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.