Administrative Assistant 5 - Olympia

Full Job Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy—thriving physically, emotionally and academically, nurtured by family and community."

Job Title: Administrative Assistant 5
Location: Olympia, WA
Closes: Tuesday, March 24, 2026
Salary: $60,132.00 - $80,820.00 Yearly

The Department of Children, Youth, and Families (DCYF) is looking for a motivated Administrative Assistant 5 to function as the principal assistant to the Deputy Assistant Secretary for administrative matters and accomplishes varied and complex projects.

Join our dynamic team in a collaborative office environment where high-caliber professionals thrive on consistent communication and mutual support.

Our workplace is built on teamwork, flexibility, and respect. Coworkers are not only dedicated to excellence but also genuinely invested in helping one another succeed.

Click here to learn more about DCYF Juvenile Rehabilitation.

The Opportunity:

You will prepare correspondence, exercise signature authority on designated administrative matters, and maintain strict confidentiality for employee and client information.

With flexible scheduling options in a hybrid environment that makes commuting convenient, you’ll enjoy a balance of structure and adaptability.

This role offers the chance to contribute meaningfully to daily operations while being part of a culture that values growth, inclusivity, and open dialogue.

Some of what you will do:

• Plan, organize, coordinate, and develop administrative goals, objectives, policies and procedures.
• Assist with complex administrative support for the Deputy Assistant Secretary.
• Coordinate, manage, and prioritize the Deputy’s calendar and prepare background information for professional commitments.
• Participate in monthly team meetings and provide professional note-taking and agenda-setting.
• Sort, read, and annotate incoming mail and business correspondence.
• Monitor contracts and contractors within JR.
• Perform duties as purchase custodian, coordinate the office and facility access, and work with fiscal analysts on the use of approved purchasing program and contracted suppliers; record keeping and other essential activities.
• Manage and assist in reviewing recruitment requests and job postings, and onboard new staff.
• Ensure that established policies and procedures are followed when it comes to records and processes.

Required Qualifications:

Equivalent combination of education/experience.

OR

One year as an Administrative Assistant 4.

OR

Two years as an Administrative Assistant 3

AND

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

In addition to those required qualifications, our ideal applicant will also have some or all of the following:

• A Bachelor's degree in business administration, public administration or closely aligned field, AND three years of administrative or supervisory experience.
• Previously demonstrated commitment to equity, diversity, and inclusion.

How do I apply?

Complete your applicant profile and attach the following documents:

• Letter of interest describing how you meet the specific qualifications for this position.
• Current resume detailing experience and education.

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) was created to be a comprehensive agency exclusively dedicated to the social, emotional, and physical well-being of children, youth, and families regardless of race, ethnicity, sexual orientation, or other socioeconomic factors.

We believe our workforce should reflect the communities we serve and are actively searching for candidates that reflect that diversity.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Applicants selected for an interview are required to pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) inquiring about any sexual misconduct.

Information from the background check will not necessarily preclude employment but is considered in determining the applicant's suitability and competence to perform in the job.

Benefits eligibility for this position may be different than what’s listed in the benefits tab of this recruitment announcement, for more information on employee benefits eligibility visit Public Employee Benefits Board (PEBB).

If you have any questions pertaining to this recruitment or if you would like to request an accommodation throughout the application/interview process, contact the Talent Acquisition Specialist.

If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855)524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

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