Administrative Support Specialist

Full Job Description

About the Position: Serves as primary administrative support specialist and office manager.

Perform a variety of protocol duties which are constant with the Command's mission and priorities in support of Special Operations Command-Korea. Please review the U.S.

Embassy website https://kr.usembassy.gov/services-controlled-substance/ for South Korea prescription/drug regulations. NOTICE: Please read ROK entry requirements in "How to Apply" section.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Civilian Employees of the Organization Applying to OCONUS Positions Interagency Career Transition Assistance Plan In order to qualify, you must meet the education or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes 1) Coordinating administrative functions to provide key assistance in services such as task management, records management and budget processing for the organization; AND 2) Planning protocol policies involving military, civilian and foreign visitors; AND 3) Managing staff actions and providing comprehensive updates to the Chief of Staff.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-07).

OR Education: Master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B or J.D.

in a field which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position, such as Administrative and Management.

(Note: You must attach a copy of your transcripts.).

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12.

Then divide the total number of completed graduate semester hours (or equivalent) beyond the second year (total graduate semester hours minus 36) by 18. Add the two percentages.

You will be evaluated on the basis of your level of competency in the following areas: Administration and Management Organizational Awareness Communication Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Major Duties:

• Serves as primary administrative support specialist and office manager to the Deputy Commanding Officer (DCO) for the United States Special Operations Command – Korea (USSOCKOR) performing a variety of administrative and related service functions.
• Manage calendar, scheduling appointments, meetings, briefings, requests for office calls, and other applicable events.
• Coordinates with staff elements in order to plan travel, VIPs visits, major events, social activities, and speeches.
• Receives, screens, and answers telephonic and personal visitors/ guests. Answers inquiries and makes referrals as appropriate.
• Prepares correspondence to include social media publications for the organization using correct format, spelling, and grammar.
• Prescribes internal policies and procedures for safeguarding sensitive information in accordance with AR 380-5.
• Manages staff actions, determines status, prioritizes events, and provides comprehensive updates to the Chief of Staff daily and as needed.
• Serves as property book manager ensuring purchase requests, commitments, requisitions, and open-market purchases are performed in compliance with regulations.
• Incumbent will serve as the Protocol Specialist with additional duties as assistant to the Public Affairs Officer.