Executive Administrative Specialist
U.S. Army Military Surface Deployment and Distribution Command
FreshPosted Apr 15
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Posted: April 15, 2026 (0 days ago)
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Administrative Support Assistant (Office Automation)
Military Treatment Facilities under DHA
Department of Defense
GS-4 Pay Grade
Base salary range: $30,286 - $39,372
Typical requirements: 1 year general experience. 2 years college or associate degree.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This entry-level job supports the Quality Management Department in a military medical facility by handling everyday office tasks like data entry, report creation, and meeting coordination.
It involves working with patient safety systems and ensuring compliance with health care rules in a location with limited access to medical and dental services.
A good fit would be someone organized, detail-oriented, and comfortable with basic computer tools, ideally with some office or volunteer experience.
Key Requirements
- One year of specialized experience at GS-04 level or equivalent, including support services, database use, and clerical tasks
- OR a bachelor's degree (four-year course of study)
- OR a combination of education and experience meeting the 100% qualification threshold
- 52 weeks of federal service at GS-03 or equivalent if previously in a GS position
- Ability to gather, input, and analyze data from patient safety reporting systems
- Proficiency in maintaining information systems, generating reports, and coordinating meetings
- Eligibility under specific Department of Defense employment authorities, with required documentation
Full Job Description
About the Position: The incumbent performs a variety of administrative, technical, and clerical support functions for the Quality Management Department.
**Access to Medical and Dental Care in Sigonella is extremely limited. Please see Additional Information section below.
** Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.
You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.
In order to qualify, you must meet the education and/or experience requirements described below.
Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).
You will receive credit for all qualifying experience, including volunteer experience.
Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.
Additional information about transcripts is in this document.
Specialized Experience: I have one year of specialized experience equivalent to at least the GS-04 grade level in the Federal service which includes providing support services, utilizing databases and SharePoint, and performing clerical or administrative tasks.
OR Education: Four year course of study leading to a bachelor's degree.
OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.
To compute the percentage of the requirements, divide your total months of experience by 36. Then divide your total number of completed undergraduate semester hours (or equivalent) by 120.
Add the two percentages.
Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-04).
Major Duties:
- Provide a variety of administrative, technical, and clerical support functions for the Quality Management Department.
- Gather, collate, input, and trend data from the Patient Safety Reporting system.
- Assist with timely processing of applications in accordance with privileging policies and procedures.
- Maintain information systems with accreditation and reporting information.
- Generate reports, minutes, and compliance data metrics.
- Coordinate of monthly meetings and respective schedules.
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