Administrative Support Assistant

Full Job Description

About the Position: This is an Administrative Support Assistant, GS-7 position with the U.S. Army Corps of Engineers, Northwestern Division (NWD), Omaha District, Engineering Division.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Civilian Employees of the Command Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes: 1) Experience with office automation software such as Microsoft word, Excel, in order to produce documents for reports and spreadsheets; AND 2) Experience preparing correspondence with items such as proper spelling, grammar, and punctuation; AND 3) Experience planning/organizing work, and meeting deadlines.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06).

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Major Duties:

• Advise on administrative support related actions to ensure that all deadlines are met in a timely manner.
• Review and process timekeeping actions for all associated section/branch employees and assisting in timekeeping certification processes.
• Serve as the personnel coordinator for the branch.
• Assure the proper preparation of travel orders, vouchers, and other routine financial actions as required.
• Serve as the section training coordinator.
• Serve as the branch's Government Purchase Card (GPC) manager, and manages credit card accounts, commitments, obligations, and expenditures, and assures they are within the allocated budget, if applicable.
• Assist with the creation, monitoring, and execution of the annual section/branch budget.