Executive Administrative Specialist
U.S. Army Military Surface Deployment and Distribution Command
FreshPosted Apr 15
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Posted: April 15, 2026 (0 days ago)
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ADMINISTRATIVE SUPPORT ASSISTANT
Naval Education and Training Command
Department of the Navy
GS-4 Pay Grade
Base salary range: $30,286 - $39,372
Typical requirements: 1 year general experience. 2 years college or associate degree.
Note: Actual salary includes locality pay (15-40%+ depending on location).
Job Description
Summary
This job involves providing everyday administrative help in a Navy recruiting office in Minnesota, such as creating documents, managing files, handling emails and calls, and supporting travel arrangements for staff.
It's a good fit for someone with basic office experience who is organized, detail-oriented, and comfortable using computers for routine tasks.
No advanced degrees are needed, just one year of relevant work or volunteer experience.
Key Requirements
- At least one year of specialized experience equivalent to GS-04 level in federal service or private/public sector
- Proficiency in operating computer terminals and related equipment to create, edit, and manage documents
- Skill in Microsoft Word and Excel for producing correspondence, reports, graphs, spreadsheets, and other materials
- Ability to maintain and update files on policies, directives, and administrative records
- Experience replenishing office supplies, setting up controls, and performing clerical support functions
- Strong attention to spelling, grammar, punctuation, and document formatting
- Capability to handle routine inquiries, emails, travel orders, and personnel liaison duties
Full Job Description
You will serve as an Administrative Support Assistant in the Supply Department of Navy Recruiting District (NRD) Minneapolis / Navy Talent Acquisition Group (NTAG) Northern Plains.
Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-04 grade level or pay band in the Federal service or equivalent experience in the private or public sector.
Specialized experience must demonstrate the following: 1) operating a computer terminal and related computer equipment to create, compose, edit, calculate, revise, retrieve, store, print, and copy a wide range of documents in draft and final form; 2) Skill in software similar to MS Word and Excel to produce and edit correspondence, awards, reports, graphs, calendars, statistics, mailing labels, tables, etc.; 3) maintaining and updating files on policies and directives; 4) replenishing office supplies, setting up administrative controls and suspense dates, and performing other related clerical support functions.
Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).
Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:
- You will create, compose, edit, calculate, revise, retrieve, store, print, and copy a wide range of documents in draft and final form.
- You will update or revise existing databases and spreadsheets, reformatting or manipulating spreadsheets to meet reporting requirements.
- You will be responsible for correct spelling, grammar, capitalization, punctuation, and proper format.
- You will transmit, receive, and acknowledge electronic mail and messages.
- You will receive and answer routine telephone inquiries or refers to appropriate staff member if necessary.
- You will assist command personnel with travel orders and vouchers.
- You will manage the fitness report/evaluation tickler for report date due.
- You will serve as primary or alternate civilian personnel liaison for the command.
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