Administrative Supervisor

Full Job Description

Applications accepted from: ALL PERSONS
Job Classification: ADMINISTRATION SUPERVISOR
Posting Number: PN#38461
Division: PLANNING AND DATA GOVERNANCE
Reporting Location: 700 HOUSTON AVENUE, HOUSTON TX 77002
Workdays & Hours: MONDAY – FRIDAY; 7 AM – 3 PM*
*Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS:
Performs varied administrative functions in the direction and coordination of programs and procedures in the assigned department.

RESPONSIBILITIES:
• Supervises, coordinates, trains and evaluates personnel job assignments.
• May supervise and review the development, implementation and maintenance of specific department projects and/or policies.
• May supervise department financial operations, including budget planning, revision, integration and oversight, project cost analysis, expenditure control and accounting procedures.
• May coordinate special projects, including planning, research, presentations, promotions and evaluation.
• May direct and review vendor monitoring and evaluation.
• May supervise staff service, including personnel, purchasing and public relations.
• May interview job applicants and oversee payroll/personnel procedures for assigned department.
• Investigates special problems encountered by employees; responds to calls from the general public that extend beyond the normal scope of subordinates' responsibilities.
• All duties and responsibilities may not be included in the above job descriptions.

WORKING CONDITIONS:
The position is physically comfortable; the individual has discretion about walking, standing, etc.

There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”

If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.

Requirements

EDUCATIONAL REQUIREMENTS:
Requires a Bachelor's degree in Business Administration, Accounting, Political Science, Psychology or a closely related field.

EXPERIENCE REQUIREMENTS:
Three years of experience in personnel, administration, accounting or a closely related field are required.

Directly related professional experience may be substituted for the education requirement on a year-for-year basis.

LICENSE REQUIREMENTS:
None.

Qualifications

• Direct supervision of employees within the last five years.

• Logistics, Retail and/or Inventory experience.

• Familiar with inventory management software.

• Advanced proficiency in Microsoft Office.

IMPACT OF ACTIONS: Errors could lead to moderate expenses and inconveniences. Work is typically performed under

limited supervision with alternating periods of relative autonomy and general review. The supervisor generally plays a substantial role in setting objectives and organizing work.

SUPERVISION EXERCISED:

Direct Supervision: Involves scheduling, supervision and evaluation of work as a "first-line supervisor", recommends personnel actions, such as hiring, terminations, pay changes of non-supervisory personnel.

Indirect Supervision: No indirect reports.

CONTACTS:

Internal Contacts: Level of internal contact is primarily with professionals and supervisors. Interaction requires considerable tact and cooperation involving somewhat sensitive issues or problems.

External Contacts: Level of external contact is primarily with citizens, visitors and/or mid-level representatives of government agencies, guests, vendors and professional contacts with allied organizations.

Interaction requires moderate tact and cooperation; e.g., responding to questions which require some research to provide the correct answer.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

Additional Information

SELECTION/SKILLS TESTS REQUIRED:
Department may administer skills assessment test.

SAFETY IMPACT POSITION: NO

SALARY INFORMATION:
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade 22

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (713-308-1286).

If you need special services or accommodations, call (713-308-1286). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EEO Equal Employment Opportunity
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.