Administrative Support Assistant (Office Automation)

Full Job Description

About the Position: Serves as Administrative Support Assistant in the Command and Support Section of a U.S. Army Transportation Battalion, located in Beaumont, Texas.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

30 Percent or More Disabled Veterans Current Department of Army Civilian Employees Current Department of Defense (DOD) Civilian Employee (non-Army) Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 People with Disabilities, Schedule A Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Reinstatement Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

Specialized Experience: One year of specialized experience which includes providing administrative support such as preparing official correspondence, making travel arrangements, managing organizational schedules, utilizing office automation systems and maintaining office files.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-6).

Some federal jobs allow you to substitute your education for the required experience in order to qualify.

For this job, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Proficiency Required: This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-06).

Major Duties:

• Maintain logs and suspense records on incoming correspondence and follow up to ensure timely action.
• Manages the organization, upkeep, and proper disposal or records, documents, and files.
• Receive incoming correspondence addressed to the office; determine which should be brought to the supervisors’ attention or handled personally and established suspense controls.
• Receive office visitors and telephone calls determining the identity of the caller and general purpose of the call.
• Compile statistics and supporting analyses for use in the decision-making process.
• Monitor organization actions in responding to and complying with reporting requirements.
• Research, assemble and summarize a wide variety of material pertaining to the office functions.
• Obtain and present information and prepare a variety of recurring and special reports.