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Administrative Specialist - Mayor's Office of Adult Literacy
City of Houston
Houston Public Library
Location
Houston, Texas, 77002
Salary
$2,134 - $2,690.79
per week
Type
Closes
March 27, 2026
Job Description
Summary
This job involves handling day-to-day administrative tasks for the Mayor's Office of Adult Literacy, such as organizing files, scheduling meetings, managing supplies, and coordinating with teams to support adult education programs.
It also includes managing digital communications, like creating social media content, responding to inquiries, and analyzing online engagement to keep the office's presence active and relevant.
A good fit would be someone organized and communicative with experience in office support or adult education, who is flexible with evenings and weekends.
Key Requirements
- Bachelor’s degree in Business Administration, Liberal Arts, or a related field
- Three years of administrative experience
- Experience in adult literacy or adult education program administration preferred
- Ability to work rotating shifts including evenings and weekends (Monday-Sunday, 8 a.m. to 8 p.m.)
- Strong skills in digital communications and social media management
- Proficiency in organizing files, coordinating calendars, and tracking projects
- Capability to handle sensitive information and respond to stakeholder inquiries
Full Job Description
PIN: 38471
APPLICATION ACCEPTED FROM: ALL PERSONS INTERESTED
DIVISION: Mayor’s Office for Adult Literacy (MOAL)
Workday & Hours: Rotating Shift -Monday - Sunday - 8a.m. - 8p.m. ***includes evenings and weekends ***
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSThe Administrative Specialist (MOAL) reports to the Administration Manager of the Mayor’s Office for Adult Literacy.
This position supports the administrative functions of the office in the achievement of its goals and is responsible for coordinating digital communications for the office.
Must be able to work occasional evenings and weekends (Saturdays) as the schedule requires.
Candidates with directly related experience in adult literacy or adult education program administration preferred.The essential functions of the Administrative Specialist are the following:
- Organizes and maintains files in print and electronic formats.
- Coordinates calendar, activities, and special events; schedules meetings; manages the Director’s meeting calendar.
- Supports project implementation, tracking, and documentation as appropriate.
- Orders and tracks supply orders for the Office.
- Coordinates with highly dynamic teams and leadership of adult literacy stakeholders throughout Houston for the achievement of MOAL’s goals and objectives.
- Responds to inquiries, requests, and complaints from literacy providers and other stakeholders whether written, on the phone, or through social media.
- Responsible for developing compelling content for multiple platforms keeping presence fresh, relevant, and in line with appropriate messaging.
- The Social Media Specialist will be required to edit, post, and archive digital images, create short-form video content, create and manage content calendars, and perform regular analytic reviews.
- Must be able to work occasional evenings and weekends (Saturdays) as the schedule requires.
- Performs other duties as delegated by the MOAL Administration Manager including
- handling issues and information of a highly sensitive nature.
- Applicants should attach a cover letter and resume to their application.
- Willing to work the following schedule: Rotating Shift -Monday - Sunday - 8a.m. - 8p.m. ***includes evenings and weekends ***
WORKING CONDITIONS:
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. Requires the ability to make coordinated gross motor movements in response to changing external stimuli within moderately demanding tolerances; or the ability to make coordinated eye/hand movements on a patterned response space within low tolerance demands with no real speed requirements.
Requirements
EDUCATIONAL REQUIREMENTS
Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.
EXPERIENCE REQUIREMENTS
(3) three years of administrative experience are required.
****Professional "administrative" experience may be substituted for the above education requirement on a year-for-year basis.
Qualifications
- Experience with adult literacy or adult education program administration preferred.
- Candidate must have good writing and communications skills and the ability to create reports and presentations.
- Experience with professional social media posting and overseeing social media campaigns.
- Highly organized and detail-oriented, able to manage multiple tasks and incoming requests
- Must have a positive attitude, the ability to perform responsibilities without constant oversight and work as a member of the team.
- To better serve our diverse community, bilingual skills are preferred.
- A valid driver's license preferred.
Additional Information
GENERAL INFORMATION:
SELECTION / SKILLS TESTS REQUIRED The selection process will involve application review and/or interview. The department may administer skills assessment test.
SAFETY IMPACT POSITION - YESIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.
PAY GRADE - 20 SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.
APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period.
Applications must be submitted online at: www.houstontx.gov To view your detailed application status, please log-in to your online profile by visiting http://agency.governmentjobs.com/houston/default.cfmor call (832-393-0473).
If you need special services or accommodations, call 832-393-0473. (TTY 7-1-1). If you need login assistance or technical support call 855-524-5627.
Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.
All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.
Applicants are encouraged to attach a cover letter and resume along with their completed application when applying.
EOE Equal Opportunity Employer:The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.
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