Administrative Specialist 1 - BU

Full Job Description

The City of Seattle’s Human Services Department (HSD) supports vulnerable residents by funding and operating programs for low-income families, children, survivors of domestic violence, people experiencing homelessness, older adults, and people with disabilities. The Aging and Disability Services (ADS) Division is seeking an Administrative Specialist I to provide routine administrative and clerical support for the ADS South King County office. This position helps keep office operations running smoothly by performing data entry, basic recordkeeping, front-desk and phone coverage, and equipment and fleet support using established procedures. Based in the ADS South King County office, this role reports to the Administrative Support Supervisor and supports operations for both the Seattle and Renton locations, which provide services throughout King County. The position collaborates closely with ADS Case Management units, Seattle subcontractor offices, and ADS planning teams.

Requirements

• Follow all City and Department policies, rules, and workplace expectations.
• Provide courteous, professional customer service to staff, clients, and visitors in person, by phone, and by email.
• Complete assigned tasks within established timelines to support required program and division reports.
• Enter data and maintain basic tracking documents, logs, and forms in Excel, Word, and other standard software using existing templates.
• Assist with accounts payable processing by matching invoices to documentation, coding expenses using direction from lead staff, and routing items for approval.
• Maintain organized electronic and paper files for contracts, client documents, and program records according to division standards.
• Assist with equipment and supply tracking, including monitoring inventories, submitting replenishment requests, and helping coordinate printer and small-equipment maintenance.
• Enter and update information in division databases such CMC, and GetCare following established data-entry procedures and privacy requirements.
• Review information for completeness and accuracy, flag discrepancies, and elevate issues to the supervisor or lead for follow-up.
• Assist with copying, scanning, mailing, scheduling meetings, and preparing standard meeting materials or sign-in sheets.

Qualifications

Required Qualifications:
Requires one year of clerical support experience (or a combination of education, training and/or experience which provides evidence of the ability to perform work of the class).

Desired Qualifications:

Additional Information

Your application will not be reviewed if these items are missing or incomplete.

The hourly rate for this role is: $33.08-$38.25 and hour.

This job is required to be in the office three days a week. At first, during training, you may be required to be in the office five days a week.

Hiring Process
Applications are reviewed after the posting closes. Qualified candidates must submit the following to be considered:

1. Completed NEOGOV online application.
2. Current résumé indicating relevant experience and education.
3. Cover letter describing how your skills and experience align with the stated job responsibilities and qualifications.
4. Supplemental questionnaire responses

Offers of employment are contingent on verification of information provided by the applicant as part of the application process, which may include a detailed background check, pre-placement physical exam, and/or full driver's abstract, dependent upon position.

The City of Seattle offers a comprehensive benefits package including vacation, holiday, and sick leave as well as medical, dental, vision, life, and long-term disability insurance for employees and their dependents.

More information about employee benefits is available on the City's website at: https://www.seattle.gov/human-resources/benefits/employees-and covered family-members/most employees-plans.

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Please note this job advertisement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Who may apply: This role is open to all candidates that meet the minimum qualifications. We value different viewpoints and life experiences.

Your application will be considered regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, sexual orientation, or gender identity.

The City of Seattle encourages people of all backgrounds to apply, including people of color, immigrants, refugees, women, LGBTQ+, people with disabilities, veterans, and those with diverse life experiences.