Administrative Services Specialist

Full Job Description

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/.

As needed, additional positions may be filled using this announcement. This position is also being announced to applicants eligible to apply through Merit Staffing procedures under 26-VAW-12910594-MS.

GS-9: To be eligible at the GS-9 level, you must meet at least ONE of the following conditions, as defined below: Specialized Experience, Education, OR a combination of Education and Experience.

Specialized Experience: One full year of the below described specialized experience equivalent to the GS-7 level.

Specialized experience is defined as experience monitoring or controlling the budget; analyzing technology in relation to support service needs; and providing administrative support services in areas such as space management, purchasing supplies and equipment, security, mail, records, reproduction services, office automation, information management, and communications hardware and software.

OR Education: One of the following types of education in a related field (e.g., Accounting, Business Administration, Financial Management, and Auditing).

A Master's or equivalent graduate degree OR 2 full years of progressively higher-level graduate education leading to such a degree OR LL.B. or J.D., if related.

Education at the graduate level must be in an accredited college or university and must demonstrate the knowledge, skills, and abilities necessary to perform the duties of the position.

OR Combining Education and Experience: Combinations of successfully completed graduate education and experience may be used to meet total qualification requirements.

Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

If selected for this position, you will serve as a Administrative Services Specialist for the United States Attorney's Office, Western District of Virginia.

You be responsible for overseeing and/or providing a wide variety of administrative support services to the district in most or all of the following areas: Records Management, Human resources, and Safety and Security, Procurement, travel arrangement and other miscellaneous support services.

As an Administrative Services Specialist typical work assignments will include: Serving as Contracting Officer Representative for construction, maintenance, service contracts and all minor repair projects.

Serves as the office purchasing agent using the Government Purchase Card (GPC). Responsible for maintaining and administering a variety of budget and financial management activities.

Monitoring and tracking obligations and expenditures. Assisting in formulation justification and execution of the office budget.

Responsible for administrating routine contracting and procurement activities. Reviewing requisitions and formal advertising or negotiations.

Coordinating a variety of facility maintenance and/or repair activities for offices workspaces.

Promoting and coordinating effective records management programs with manages and employees by providing guidance and training.

Ensuring that personnel, records, and the facility are safe and in full conformance with applicable security requirement.

Projecting and analyzing space needs based on proposed initiatives, staff changes and technology improvements.

Responsibilities will increase and assignments will become more complex as your training and experience progress.