Administrative Services Manager, DHHS

Full Job Description

The Division of Finance and Administration (DFA) , within the Department of Health & Human Services (DHHS), is looking for a dedicated professional to fill an Administrative Service Manager position primarily working with the Division of Services for People with Disabilities (DSPD).

The DFA Administrative Service Manager is responsible for overseeing and managing the finance support and oversight team. The primary responsibilities include budgeting, financial compliance, management information and data processing systems, procurement, and other related functions for the division. This position plays an integral role within the DFA team. The role manages programs and is responsible for program vision, direction, evaluation, reporting, outreach, and promotion, including maintaining relationships with partners and stakeholders.

Why Apply?

This is your chance to affect a real change in Utah's future. This is an opportunity for a new career which rewards your knowledge, professional abilities, caring nature, and efforts.

This position offers a rich benefits package with pro-rated holiday, annual, and sick time. Other benefits include medical, dental, vision, and life insurance.

Please click HERE for a page where you can review these and other benefits.

The Agency

The Department of Health & Human Services (DHHS) is dedicated to providing care for individuals and families in Utah.

Utah Division of Services for People with Disabilities (DSPD) promotes opportunities and provides support for people with disabilities to lead self-determined lives by overseeing home and community-based services for more than 5,000 people who have disabilities.

For more information on Division of Services for People with Disabilities (DSPD) click here!

To learn more about the Utah Department of Health & Human services, please click HERE.

Requirements

The DFA Administrative Service Manager:

• Monitors and evaluates operations, programs, processes and/or practices for quality and effectiveness; makes recommendations for improvement.

• Reviews fiscal operations to ensure integrity, accuracy and control of data.

• Supervises subordinate personnel including: hiring, determining workload and delegating assignments, training, monitoring and evaluating performance, and initiating corrective or disciplinary actions.

• Coordinates and/or manages support services such as: telecommunications, motor pool, physical security, facility and grounds, mail processing, equipment relocation, warehouse storage, etc.

• Develops or modifies rules, policies, or standards, etc.

• Manages accounting or budget activities and provides fiscal information.

• Reviews financial and operational activities to ensure compliance with requirements.

• Prepares and defends budget recommendations, requests, reports, proposals and/or projections.

• Assists in maintaining and strengthening internal controls

• Negotiates and resolves problems with those out of compliance

Qualifications

The ideal candidate has:

• Knowledge of economic and accounting principles and practices, and the analysis and reporting of financial data.

• Motivating, developing, and directing people as they work, identifying the best people for the job.

• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.

• The ability to listen to and understand information and ideas presented through spoken words and sentences.

• The ability to communicate information and ideas in speaking and writing so others will understand.

• The ability to concentrate on a task over a period of time without being distracted.

• The ability to see details at close range (within a few feet of the observer).

• Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.

• Bringing others together and trying to reconcile differences.

• Managing one's own time and the time of others.

• Knowledge of principles and processes for providing customer and personal services.

• Knowledge of principles and procedures for personnel recruitment, selection, training, and personnel information systems.

Additional Information

• EffectiveJuly 1, 2021, State of Utah Employees must either reside in Utah or be in the process of relocating to within 30 days of their start date.

• This position may currently be a hybrid of both in-office and remote work days. Please note, a position's eligibility for remote work is established by agency management and is subject to change at their discretion, at any time and for any reason.

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.

• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.

• DHRM rules apply for promotions and transfers.

• Only applicants selected for an interview will be contacted.