Administrative Services Assistant

Full Job Description

We seek only the best. With a talented workforce of over 100,000 people, the mission of the Department of Justice is to uphold the rule of law, keep our country safe, and protect civil rights.

You will be part of a dedicated team enforcing Federal criminal laws to protect life, liberty, and the property of citizens.

For more information on the Department of Justice and the United States Attorneys' Offices, visit http://www.justice.gov/usao/. This position is located in Detroit, Michigan.

Qualifications: GS-7: To be eligible at the GS-7 level, you must have at least one year of specialized experience equivalent to the GS-6 level.

Specialized experience is defined as experience performing a wide range of administrative, technical, and clerical support duties such as providing customer support to internal and external customers; receiving telephone calls and visitors to an office; data entry into logs and databases; preparing reports for a program area to track and review trends and processes; processing and recording checks, money orders, or other forms of payment; providing office automation support (e.g.

creating, copying, editing, storing, retrieving a variety of documents); or entering data into one or more computer systems.

To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors.

(A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP): The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies.

If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if: 1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy.

To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form.

Additional information about ICTAP eligibility is at: http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Career Transition Assistance Plan (CTAP): The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies.

If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if: 1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy.

To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria.

You must provide a copy of your written notification of CTAP eligibility with your application.

Additional information about CTAP eligibility is at http://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Major Duties:

If selected for this position, you will join a well-respected team that provides a variety of direct support services for the entire office in the areas of invoice preparation, help desk management, supply management, purchase card holder, property management/inventory, office moves management, minor facilities maintenance, management assistance, security related tasks, and fleet management.

Duties include, but are not limited to the following: Receiving and processing telephone calls and messages. Monitoring the invoice in-box requests daily to ensure prompt action is taken on requests.

Preparing invoices for submission to the Budget Unit. Receiving, reviewing, and distributing incoming and outgoing mail.

Serve as a Master Timekeeper, assisting staff with their time and attendance, and preparing corrected timesheets. Serve as a Purchase Cardholder for the office.

Maintains an effective inventory control system. Responsibilities will increase and assignments will become more complex as your training and experience progress.