ADMINISTRATIVE OFFICER

Full Job Description

You will serve as a ADMINISTRATIVE OFFICER in the Executive Secretariat of the Headquarters Marine Corps Department of Aviation (HQMC AVN) of HQ US MARINE CORPS.

GS-11 Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-09 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: Managing and integrating an organization's key administrative programs (including fiscal, travel, and executive-level tasking) by independently using federal systems like DTS to analyze complex issues, ensure regulatory compliance, and provide authoritative advice to senior leadership.

GS-09 Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-07 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following: Performing a variety of administrative duties by applying established rules and procedures to tasks such as preparing correspondence, processing travel documents in a system like DTS, tracking office tasks, and managing records.

Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

Conditions of Employment Continued: Within six months of employment the incumbent should possess the following Training and Certificates: Financial Management Certification, Wide Area Workflow (WA WF), Budget Process, Federal Law.

Federal Appropriations Law, Budget Formulation, Budget Execution, Intro to Federal Account Processing, Audit Readiness (FIAR), Financial Management Officer Course, Lead, Organizational and Finance Defense Travel Administrator Course, GSA Smart Pay Citi Bank Government Card Course, Lead Defense Travel Certification, Advanced Defense Travel Certification Additional Information Continued: Vacancies filled from this announcement may be filled at any grade level listed.

If selected below the full performance level, you may be noncompetitively promoted to the next higher grade level after meeting all regulatory requirements, and upon the recommendation of management.

Promotion is neither implied nor guaranteed. Major Duties:

• You will coordinate and execute initial funds transfer, modifications as required, document commitment and obligation, and the final closeout, typically a multi-year process for each initiative.
• You will establish, review, and validate reports, budgets, and annual closeouts for each fiscal year.
• You will analyze administrative directives and orders issued by higher authority; develop for approval administrative instructions pertaining to the functioning and accomplishment of the mission.
• You will serve as the administrator for the Defense Travel and Government Travel Credit Card program.
• You will assist the Staff Secretary in tracking, assigning, and managing all tasks assigned to the Department of Aviation through multiple systems and networks.