MEDICAL ADMINISTRATIVE ASSISTANT

Full Job Description

This is an Air Reserve Technician (ART) position. ARTs are part of the regular career civil service and enjoy all the benefits granted to Federal employees in the competitive civil service.

Click on "Learn more about this agency" button below to view Eligibilities being considered and other IMPORTANT information.

This position is obligated to the former incumbent and has return rights to this position under 10 U.S.C. 1586.

Upon the employee's return you are subject to being displaced from this obligated position.

Every effort will be made to find an equivalent position for you at the same grade for which you qualify within the commuting area without loss of seniority, status, or tenure.

In order to qualify, you must meet the specialized experience requirements described in the Office of Personnel Management (OPM) Qualification Standards for General Schedule Positions, Clerical and Administrative Support Positions, for GS-0303, for Miscellaneous Clerk and Assistant Series.

SPECIALIZED EXPERIENCE: Applicants must have at least one (1) year of specialized experience at the next lower grade GS-06, or equivalent in other pay systems.

Examples of specialized experience includes: knowledge of an extensive body of office administration policies, procedures, and operations requiring extended training and experience to perform a wide variety of interrelated or nonstandard procedural assignments and resolve a wide range of problems.

The incumbent must have an in-depth knowledge of the mission and medical functions of the wing.

The incumbent must understand how the office's medical administrative services relate to one another and how they relate to the wing's mission.

The incumbent must have an in-depth knowledge of the duties, commitments, priorities, policies, and program goals of the medical unit. OR EDUCATION: One full year of graduate level education.

Education demonstrates the knowledge, skills, and abilities to do the work of this position. NOTE: You must submit a copy of college transcripts.

COMBINATION OF EXPERIENCE AND EDUCATION: Less than one year of specialized experience described above; however, more than one year of graduate level education which demonstrates the knowledge, skills, and abilities necessary to perform the work of the position.

Therefore, a combination of experience and education. NOTE: You must submit a copy of college transcripts. NOTE: You must submit a copy of transcripts.

FEDERAL TIME-IN-GRADE (TIG) REQUIREMENT FOR GENERAL SCHEDULE (GS) POSITIONS: Merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible.

One year at the GS-06 level is required to meet the time-in-grade requirements for the GS-07 level. TIG applies if you are in a current GS position or held a GS position within the previous 52 weeks.

NOTE: Applicants applying as VEOA candidates who are current GS civil service employees or are prior GS civil service employees within the past 52 weeks must also meet time-in-grade requirements.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: 1.

Knowledge of Air Force Reserve medical service mission, organization, programs, and functions to include aspects of carrying out unit's medical training and administrative program to ensure medical mission can be effectively accomplished 2.

Knowledge of practices, procedures, and methods used to measure the effectiveness, efficiency, and productivity of responsible medical programs 3.

Knowledge of a military command structure and medical administrative concepts, theories, procedures and techniques, as well as a specialized knowledge of wartime medical operations and missions. 4.

Knowledge of Air Force medical planning and programming concepts and a thorough knowledge of units medical mission, equipment specifications (Allowance Standards) and operational parameters. 5.

Knowledge of medical and administrative programs throughout the Air Force Reserve in order to conduct studies, analyze findings, and make recommendations on substantive program changes within the unit.

6. Skill and ability to prepare project/staff reports and deliver briefings to high level officials both civilian and military.

Skill in meeting with the public, presenting briefings and working with others. Ability to plan, organize, and communicate both orally and in writing.

PART-TIME OR UNPAID EXPERIENCE: Credit will be given for appropriate unpaid and or part-time work.

You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

VOLUNTEER WORK EXPERIENCE: Refers to paid and unpaid experience, including volunteer work done through National Service Programs (i.e., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student and social).

Volunteer work helps build critical competencies, knowledge and skills that can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. This is an Air Reserve Technician (ART) position.

ARTs are eligible for 15 days active duty tour each year for which military leave is granted with full civilian pay.

Air Reserve units and members; are subject to immediate call to active duty in mobilization to meet a national emergency.

For additional information regarding ART positions and/or military qualifications, please call 1-800-257-1212. Retired military are usually ineligible for membership in the AF Reserve.

Retired military that have active AF Reserve assignments may apply provided they show assignment (position) on the application.

A military service member's statement of service/certification will be accepted IF a terminal leave form or DD214 cannot be provided.

The statement/certification should indicate member's separation from active duty is within 120 days of the closing date of this announcement.

It must be signed by, or by direction of, the adjutant, personnel officer, or commander of your unit or higher headquarters and must indicate when your terminal leave will begin, your rank, dates of active duty service, the type of discharge and character of service (i.e.

honorable). Your preference and/or appointment eligibility will be verified prior to appointment.

Military members may be appointed before the effective date of their military retirement/separation if member is on terminal leave.

Individuals selected for ART positions must meet both civilian qualifications and uniformed military requirements.

In addition to meeting civilian qualifications, applicants must obtain military membership in the Air Force Reserve, wear the uniform, maintain job-specific military specialty requirements, and meet other military qualifications such as age, height, weight, and physical fitness standards.

For more information click here and speak with an Air Force Reserve Recruiter. Major Duties:

The primary purpose of this position is: To serve as an Air Reserve Technician (ART), accomplishes a variety of duties involving assisting in determining unit's readiness and capability to perform its peacetime/wartime mission, to support programs and systems which ensure reserve members are properly trained and equipped, to provide peacetime/wartime medical support, and to provide training to reserve members in the accomplishment of tasks set forth herein.

Duty 1 - Provides direct support to the senior ART in planning, directing, implementing, and controlling all elements of the medical unit on a day-to-day basis.

Assists the senior ART in briefing the medical unit commander and higher management levels on all aspects of health services functions.

Duty 2 - Provides support toward conducting studies, collecting data and identifying trends.

Gathers data from Unit Compliance Inspection (UCI), Operational Readiness Exercise (ORE), Inspector General Exercise (IGX), Health Services Inspections (HSI) and Staff Assistance Visit (SAV) reports for incorporation in the wing/unit self-inspection program and identifies these trends to the senior ART.

Duty 3 - Assists in reviewing status of training and personnel assets for Status of Resource and Training System(SORTS) reporting/Annual Tour.

Anticipates changes of readiness and keeps senior ART advised. Duty 4 - Responsible for tracking of unit funds and medical/non-medical supply expenditures and activities.

Gathers data for budget preparation and monitoring expenditures, as well as establishment of long-range requirements.

Duty 5 - Responsible for effective management and execution of unit personnel programs. Coordinates with appropriate authorities to determine wing/unit medical support requirements.