Administrative Services Manager 1
State of West Virginia
FreshPosted Apr 10
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Posted: April 10, 2026 (1 day ago)
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Administrative Services Assistant 3
State of West Virginia
OSA - OFFICE OF HUMAN RESOURCES MANAGEMENT
Location
West Virginia, 25305
Salary
$37,536 - $65,020
per year
Type
Closes
April 27, 2026
Job Description
Summary
This role involves providing confidential administrative support to top executives in human resources and legal teams, including preparing documents, managing meetings, and handling sensitive personnel matters.
It's ideal for someone who is highly organized, discreet, and comfortable in a fast-paced office environment where accuracy in legal and compliance tasks is essential.
Professionals with experience in executive assistance or HR operations would thrive here.
Key Requirements
- Graduation from an accredited college or university with a degree in a relevant field, or equivalent experience substitution on a year-for-year basis
- Three years of full-time paid experience in a professional, administrative, technical, or supervisory position related to the role
- Strong attention to detail, especially for legal documentation and compliance
- Excellent communication skills for drafting professional correspondence and coordinating with stakeholders
- High level of organization and adaptability to handle multiple tasks like office management and litigation support
- Ability to maintain confidentiality and integrity with sensitive personnel and legal information
- Proficiency in managing resources, supplies, and personnel requests to ensure operational efficiency
Full Job Description
Join Our Team as an Administrative Coordinator
Are you a master of discretion with a talent for high-level coordination?
We are looking for a sharp, proactive professional to provide critical support to our top leadership, including the Chief Human Resources Officer and General Counsel.
If you thrive in a fast-paced environment where legal precision meets executive operations, this is the role for you.
What You’ll Do
Executive Partnership: Provide high-level confidential support to the CHRO, Deputy CHRO, and legal leadership. You’ll be the architect behind their presentations, reports, and official correspondence.
Legal & Litigation Support: Assist the General Counsel and Director of Employment Litigation by managing case files, transcribing dictation, and preparing complex legal documents.
Command Central: Coordinate high-stakes meetings and special events—from securing facilities and drafting agendas to ensuring minutes are captured and distributed.
Operational Excellence: Review and process personnel requests to ensure policy compliance and keep the Office of Human Resources Management running smoothly by managing resources and supplies.
Team Synergy: Act as a vital backup for the Executive Assistant and HR Generalist, ensuring seamless operations across the department.
Who You Are
Detail-Oriented: You spot what others miss, especially when it comes to legal documentation and compliance.
A Master Communicator: You can draft professional correspondence and coordinate with various stakeholders with ease and tact.
Organized & Adaptable: You can pivot from managing office supplies to assisting with litigation scheduling without breaking a sweat.
Trusted Professional: You handle sensitive personnel and legal information with the utmost integrity.
Why Join Us?
This isn't just a support role—it’s a seat at the table in the Office of Human Resources Management. You will be a key player in maintaining the operational heartbeat of our organization.
Ready to elevate your career? Apply today!
Click The APPLY Link To Apply Online.
Qualifications
Training: Graduation from an accredited college or university with a degree in the area of assignment.Substitution: Additional qualifying experience as described below may be substituted on a year-for-year basis.
Experience: Three years of full-time or equivalent part-time paid experience in a professional, administrative, technical, or supervisory position related to the area of assignment.
Substitution: Graduate study in the area of assignment may be substituted on a year-for-year basis for up to two (2) years of the required experience.
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