Administrative Officer

Full Job Description

This position is located at the Department of Veterans Affairs (VA), Veterans Health Administration (VHA), VA Medical Center, in the Nutrition and Food Service (N&FS) department.

The primary purpose of this position is to serve as the Supervisory Administrative Officer (AO) for Nutrition & Food Service (N&FS) and is responsible for the coordination and monitoring of all Nutrition & Food Service administrative programs.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 03/30/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-09 position you must have served 52 weeks at the GS-07. For a GS-11 position you must have served 52 weeks at the GS-09.

The grade may have been in any occupation, but must have been held in the Federal service. An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: GS-09 Specialized Experience: You must have One year of specialized experience equivalent to at least a GS-07 level in the normal line of progression for the occupation in the organization.

Examples of specialized experience include, but are not limited to: analyzing administrative processes and procedures to identify issues and recommend improvements; preparing and presenting reports to management; maintaining and utilizing automated systems and databases to track and evaluate program data; coordinating administrative activities and supporting program operations; advising staff and leadership on administrative policies and procedures; and assisting in the management of personnel, budget, or procurement-related functions.

OR, Education: Applicants may substitute education for the required experience.

To qualify based on education for the GS-09 grade level you must have a Master's or equivalent graduate degree OR 2 full years of progressively higher level graduate education leading to such a degree or LL.B.

or J.D., if related.

GS-11 Specialized Experience: You must have one year of specialized experience equivalent to at least the GS-09 level in the normal line of progression for the occupation in the organization.

Examples of specialized experience include, but are not limited to: independently analyzing and evaluating administrative programs, policies, and procedures to identify problems and implement solutions; developing, interpreting, and providing recommendations on administrative policies and guidance to management; coordinating and managing program operations across functional areas; overseeing and monitoring budget formulation, execution, and financial management activities; managing or advising on human resources actions, including recruitment, disciplinary actions, and awards; and utilizing automated systems to analyze data, generate reports, and support decision-making.

OR, Education: Applicants may substitute education for the required experience. To qualify based on education for the GS-11 grade level you must have a Ph.D.

or equivalent doctoral degree OR 3 full years of progressively higher level graduate education leading to such a degree OR LL.M., if related Combination: Applicants may also combine education and experience to qualify for the grade levels listed above.

Only graduate education in excess of the amount required for the next lower grade level may be used to qualify for positions at grades GS-9 and GS-11.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Major duties include, but not limited to: Oversees and facilitates the administrative management for Nutrition & Food Service.

Provides technical and administrative supervision to a Budget Technician, Program Support Assistant (OA) and administrative support staff. Manages the incentive awards program.

Carries out Equal Employment Opportunity policies and program activities.

Develops indicators, monitors and compiles data collection and analysis, and corrects actions and preparation of related reports Independently develops, plans, issues and implements procedures to comply with directives concerning administrative matters.

Analyzes and evaluates problems, makes recommendations, and devises solutions to systems administration, training management, publication management and data management within the division.

Participates in regular meetings with leadership and other senior members to address administrative management issues, resolve problems and provide recommendations for correcting or improving processes and programs.

Serves as the department Automated Data Processing Application Coordinator (ADPAC) and Contracting Officer's Representative (COR).

Manages, monitors, coordinates and provides regulatory guidance on all personnel actions, organizational structures and position management for the Service.

Reviews, interprets and provides recommendations for the revision of regulatory guidelines, policies and standing operating procedures pertinent to personnel administration and all Service operations.

Participates in the planning for budgeting needs and financial management for Nutrition & Food Service.

Attends budget calls, reviewing guidelines and instructions in order to brief managers of schedules and data requirements.

Coordinate with Assistant Chief, N&FS/Food Production Manager to control purchasing and use of supplies.

Reviews office needs in order to plan and develop budget data and justification for review and approval. Performs other related duties as assigned. Work Schedule: Monday to Friday 8:00 a.m. - 4:30 p.m.

Telework: Ad-hoc, as determined by agency policy and will be discussed during the interview process. Virtual: This is not a virtual position. Position Description/PD#: Administrative Officer/PD005039