Administrative Assistant 1

Full Job Description

Are you seeking a rewarding career that positively impacts communities throughout the Commonwealth? We have an exciting opportunity for you!

The Administrative Assistant role in the Office of the State Fire Commissioner involves supporting fire departments with grant and loan applications, reviewing necessary documents, and collaborating with a team to ensure that funding reaches emergency service organizations efficiently.

Apply now to join us in providing essential funding that helps these organizations acquire life-saving equipment.

Requirements

In this position, you will oversee the smooth and effective functioning of the Fire Company Emergency Service Grant Program (FCEMSGP) while also supporting administrative tasks for other programs within the Office of the State Fire Commissioner (OSFC).

Your responsibilities will include managing all aspects of the FCEMSGP, which allocates $30 million annually to fire, rescue, and EMS organizations across the state.

You will review and approve grant applications, offer technical assistance for applicants, and evaluate grant agreements.

Additionally, you will audit final reports to ensure proper accounting of the funds awarded through the grants.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• FREE on-site parking
• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 30-minute lunch.
• In the event of an emergency/disaster situation or training exercise, this position may be required to travel, work up to 12-hour shifts, and work outside of the normal work hours, including weekends and overnights.

Telework: You may have the opportunity to work from home (telework) part-time, upon successful completion of a training period.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $45,907 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university or any equivalent combination of experience and training.

Additional Requirements:

• You must be able to perform essential job functions.

Preferred Qualifications (not required):

• Experience in emergency services such as volunteer or career employment in the fire service, emergency medical services, or police departments
• Experience in assisting an emergency service organization such as fire, emergency medical, or police department on obtaining any type of funding, such as grants or loans
• Experience in the administration of grant or loan programs, such as reviewing any type of grant or loan applications

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.