Administrative Officer

Full Job Description

About the Position: Serves as technical expert and advisor on all administrative and management support functions including: planning, programming, budgeting, contracting and procurement, data processing, personnel, equipment, property and logistics management, reporting, and general office management.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

Current Department of Army Civilian Employees Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document. To qualify at GS-07, applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-05).

Specialized Experience: One year of specialized experience which includes: 1. Experience completing Time and Attendance for a medium to large organization. 2. Experience monitoring funds and expenses.

OR Education: One full year of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 18.

Add the two percentages. To qualify at GS-09, applicants must possess one year of specialized experience equivalent to the next lower grade/level (GS-07).

Specialized Experience: One year of specialized experience which includes: 1. Experience advising on federal personnel matters such as awards, training, and/or pay. 2.

Experience preparing purchase orders and requisitions of individual contracts for supplies, materials, equipment, and services.

You will be evaluated on the basis of your level of competency in the following areas: Attention to Detail Decision Making Flexibility Integrity/Honesty Interpersonal Skills Learning Reading Comprehension Reasoning Self-Management Teamwork Time in Grade Requirement: Applicants who have held a General Schedule (GS-09) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-07).

Time in Grade Requirement: Applicants who have held a General Schedule (GS-07) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-05).

Major Duties:

• Obtains data concerning workload, funding needs, manpower requirements, justification, and work schedules for supervisor.
• Provides input for funding estimates for hired labor, travel, training, plant and equipment, reproduction, supplies and materials, and other operating expenses of the Area/Resident Office.
• Verifies the accuracy of budget amounts and justification data within the CEFMS program for proper obligation and account balances ensuring all costing is charged to appropriate funds and meet the approval requirements and regulation criteria.
• Advises on employment, debts, retirement, health and life insurance, grievances and appeals, pay, leave, work schedules, changes in assignments, reduction-in-force, incentive awards, safety, training, career/ personal counseling, personnel matters.
• Monitors and advises on procurement of supplies, materials, equipment, and services.
• Conducts inventories of Area/Resident Office nonexpendable property and coordinates inventories of project nonexpendable real property.
• Ensures that all Time and Attendance Reports are properly prepared and submitted in a timely fashion.
• Keeps up to date of Area operations and answers inquiries from Federal, State, and local officials, special interest groups, and the general public