Administrative Officer

Full Job Description

The position is located within Engineering Services.

Specialized experience is experience that has equipped you with the particular knowledge, skills and abilities to perform successfully the duties of the position.

FV-F: To qualify for this position at the FV-F you must demonstrate in your application that you possess at least three years of progressively responsible general experience that demonstrates the ability to analyze problems to identify significant factors, gather pertinent data, recognize solutions, plan and organize work and convey information, with at least one year equivalent to the FG/GS-4 level.

Such experience may have been gained in administrative, professional, technical, investigative or other responsible work.

Experience in substantive and relevant secretarial, clerical or other responsible work may be qualifying as long as the work experience provides evidence of the knowledge, skills and abilities necessary to perform the duties of this position.

Experience of a general clerical nature (typing, filing, routine procedural processing, maintaining records or other non-specialized tasks) is NOT creditable.

Specialized experience is applying administrative practices and procedures, analyzing administrative data from a variety of sources, and assisting with managing projects and programs.

FV-G: To qualify for this position, you must demonstrate in your application that you possess at least one year (52 weeks) of specialized experience equivalent to FV-F (FG/GS 5/7/9).

Specialized experience is Experience analyzing data, conducting research, and applying policies or procedures, identifying problems and offering solutions in the areas of administrative management.

Qualification requirements must be met by the closing date of this vacancy announcement Major Duties:

FV-F Band Duties Performs basic but progressively more difficult assignments under the close direction of a manager, team leader, or more experienced professional.

Performs a range of administrative functions, implementing the organization's administrative programs, policies and procedures. Supports the overall workflow and daily activities within the office.

Organizes and maintains files, records, and office supplies.

Typical assignments may include working with multiple systems/programs such as: Regional Information System (REGIS), Purchase Request Information System (PRISM) and Purchase Card (PCard), Government-Owned Vehicles (GOVs), Corporate Work Plan (CWP), FAA Real Estate and Asset Management Enterprise System (FRAMES), Consolidated Automated System for Time and Labor Entry(CASTLE), and E2 Travel System.

Provides fiscal management assistance, including maintaining reports on expenditures of funds, reconciling discrepancies, and modifying and maintaining automated systems for tracking financial expenditures.

Coordinates with the Business Support Center regarding the preparation of budget estimates, justification statements, and budget execution plans, including matters such as the distribution of allotments and the availability of budgetary funds for program purposes.

Assists with budget preparation and financial planning, ensuring that funds are used in accordance with the operating budget. Monitors expenditures to ensure they align with budget guidelines.

Manages procurement and ensures compliance with federal regulations regarding purchases. Obligates funds, makes purchases.

Maintains GOVs assigned to their group, ensuring required maintenance is completed promptly, and provides monthly/weekly accountability for vehicles and mileage.

FV-G Band Duties: Incumbent performs all of the F Band duties, but at a higher level of independence.

Performs a combination of routine, multiple, and varied assignments under the general direction of a manager, team leader, or more experienced professional.

Tracks completion of action items and ensures responses are replied to in a timely manner. Troubleshoots issues as they arise and follows through until resolution is obtained.

Utilizes appropriate resources to coordinate the accomplishment of activities. Manages timelines to ensure established deadlines are met.

Acts as an individual contributor and/or a member of a team for special assignments within a defined area of responsibility.

Articulates and communicates assignments to the administrative staff within the assigned organization.

Serves as a focal point for a variety of administrative management tasks to accomplish and administer programs, policies, and procedures in support of the assigned organization's mission and objectives.

Applies experience and detailed knowledge of various administrative programs such as the Regional Information System (REGIS), Purchase Request Information System (PRISM), Purchase Card (PCard), FAA Real Estate and Asset Management Enterprise System (FRAMES), Government-Owned Vehicles (GOVs), Corporate Work Plan (CWP), Consolidated Automated System for Time and Labor Entry (CASTLE), and E2 Travel System.

Maintains reports on expenditures, reconciles discrepancies, modifies and maintains automated systems, and tracks financial expenditures.

Coordinates with the Business Support Center regarding the preparation of budget estimates, justification statements, and budget execution plans, including matters such as the distribution of allotments and the availability of budgetary funds for program purposes.

Collects and analyzes data/information; conducts research; applies policies and procedures; identifies problems; and collaborates with higher and lower-level staff in day-to-day operations.

Uses appropriate automated budget tools such as REGIS and DELPHI to allocate, track, reconcile, and report the status of funds.