Administrative Officer 4, Audit Tracking System Manager

Full Job Description

Are you ready to take the next step in your professional career journey? We are looking for a highly motivated Audit Tracking System (ATS) Manager to lead and optimize the use of our Audit Tracking System across the Department. This is an exciting opportunity to make a strategic impact by ensuring data integrity, streamlining processes, as well as supporting staff training and development!

Requirements

The ATS Manager is responsible for ensuring the effective, consistent, and efficient use of the Audit Tracking System (ATS) across audit bureaus.

This role provides centralized ownership of the system; maintains continuity during leadership transitions; oversees system governance; and serves as the subject-matter expert for policy, training, support, and strategic reporting.

The ATS Manager ensures accurate, reliable data and promotes streamlined processes that support organizational decision-making and operational efficiency. Duties are as follows:

• Serve as the program manager for the ATS and liaison between OITSS and audit bureaus
• Establish, enforce, and maintain system policies, standards, and procedures
• Ensure data accuracy, reliability, and consistency across all audit reporting functions
• Develop, maintain, and deliver training programs for new and existing staff
• Provide timely system support and troubleshooting as the subject-matter expert
• Document processes, workflows, and best practices to maintain institutional knowledge
• Monitor system usage, evaluate gaps, and recommend enhancements for efficiency and usability
• Coordinate system updates, upgrades, and integrations with OITSS and relevant stakeholders

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

Telework: You may have the opportunity to work from home (telework) full-time. You will be required to occasionally travel to the Finance Building in Harrisburg, Pennsylvania.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in program management or project management, involving the analysis and development of program recommendations, and possession of a bachelor’s degree; or
• Bachelor’s degree in business administration, information systems, accounting, data analytics/science, or a related field; or
• An equivalent combination of experience and training.
  
  

Additional Requirements:

• You must reside in Pennsylvania.
• You must possess a valid Pennsylvania Drivers' License.
• You must be able to perform essential job functions.

Legal Requirements:

• A conditional offer of employment will require submission of criminal history reports. See hiring agency contact information.

How to Apply:

• Your application must include a resume.
• If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
• Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
• Failure to comply with the above application requirements may eliminate you from consideration for this position.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Department of the Auditor General is committed to policies providing equal opportunity for everyone.

Accordingly, all employment decisions are made without discrimination on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

In addition, department employees are bound by a code of conduct that prohibits any form of harassment, including sexual harassment.The Department of the Auditor General’s DEI program includes recruitment efforts focused on attracting a diverse population of qualified candidates.

We are invested in creating and maintaining a diverse and inclusive workplace where both our present and prospective employees may be authentic.

We are dedicated to ensuring our internship and employment opportunities are accessible to all aspiring professionals within the Commonwealth of Pennsylvania.