Assistant Space Management Project Manager (Administrative Officer 2)

Full Job Description

Are you ready for an opportunity to develop and facilitate strategic and complex design projects while working in a fun, creative, open-minded, human-centered environment focused on continuous improvement and providing an excellent customer experience? Do you have the desire to save taxpayer dollars and manage space for the new hybrid workplace? Does the opportunity to collaborate with state agencies to align their facility needs with their mission, vision, and values sound like an exciting career move? If so, the Pennsylvania Department of General Services (DGS), Bureau of Real Estate is seeking an energetic, detail-oriented, furniture and relocation specialist to join our team! Apply today!

Requirements

This position serves as a subject matter expert in space, furniture planning and office relocations for Commonwealth agencies, supporting the primary project coordinator on space management, renovation, furniture, and relocation projects in DGS-managed, owned, and leased facilities. The role coordinates with internal teams, Leasing, vendors, Lessors, and agency liaisons to ensure projects align with scope, budget, and operational needs.

Responsibilities include using TRIRIGA to track projects and analyze occupancy data, conducting field surveys and space assessments, supporting furniture planning and layout development, and identifying opportunities for efficient space utilization and cost savings. The position also interprets drawings, ensures compliance with ADA and life safety requirements, and provides regular project updates and recommendations to leadership.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 30-minute lunch.
• Candidate must be able to travel to headquarters location and conduct site visits as required to perform essential job functions.

Telework: This role provides the opportunity to work from home on a part-time basis, with one required in-office day per week.

Position may be required to report to the office several times a week at management's discretion.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year as an Administrative Officer 1 (Commonwealth job title or equivalent Federal Government job title, as determined by the Office of Administration); or
• Three years of experience in progressively responsible and varied office management or staff work, including experience in personnel management, budgeting, or procurement; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Additional Requirements:

• You must have experience reading and interpreting construction drawings.
• You must have experience using drafting software.
• You must have experience with commercial furniture systems.
• You must possess a current driver's license which is not under suspension.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.