Administrative Officer

Full Job Description

If you have experience with a wide array of administrative management functions, such as: finance and budget; personnel management; procurement; information resource management; contracts management; and space and facilities management; AND you want to play a significant role in a dynamic organization, then consider applying!

In order to qualify for an Administrative Officer, GS-0341 position at the GS-11 level, you must have: A. completed a Ph.D.

or equivalent doctoral degree, or 3 full years of progressively higher level graduate education leading to such a degree or an LL.M., if related; OR B.

1 year of specialized experience equivalent to at least the GS-09 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Participating in the preparation and execution of organizational budgets.

2.) Reconciling monthly expenditures against allocated funding.

3.) Drafting specifications and statements of work for service contracts and equipment leases, including conducting negotiations with vendors.

4.) Assisting in performing general administration and advisory services and/or functions, such as time and attendance, human resources services, facilities management, property management, and space/logistics, safety/security; OR C.

a combination of post baccalaureate education and experience that meets 100% of the qualification requirements for this position.

In order to qualify for an Administrative Officer, GS-0341 position at the GS-12 level, you must have: 1 year of specialized experience equivalent to at least the GS-11 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Preparing, executing and monitoring organizational budgets.

2.) Analyzing and evaluating financial information to assess overall financial performance of an organization and making recommendations to improve performance.

3.) Developing acquisition plans and cost estimates; monitoring contract performance and compliance with terms and conditions of purchase orders.

4.) Verifying accurate distribution of accountable property and resolving property management discrepancies. 5.) Providing advice on staffing and recruitment issues.

In order to qualify for an Administrative Officer, GS-0341 position at the GS-13 level, you must have: 1 year of specialized experience equivalent to at least the GS-12 level in the Federal service obtained in either the private or public sector, performing the following types of tasks: 1.) Planning, developing, executing and monitoring budgets with many different sources and types of funding.

2) Performing contract administration duties including planning and managing contract and equipment leases.

3) Serving as approving official for requisitions of equipment, supplies, and other materials and services.

4.) Providing advice in a variety of human resource areas such as staffing and recruitment, employee development and training, and conflict resolution.

5.) Developing standards/policies/procedures involving administrative functions in an organization.

You will receive credit for all experience material to the position, including experience gained in religious, civic, welfare, service, and organizational activities, regardless of whether you received pay.

Do not copy and paste the duties or specialized experience from this announcement into your resume as that will not be considered a demonstration of your qualifications for this position.

We may verify or assess your qualifications at any time. Inflated or unsupported qualifications may affect your rating.

Any misrepresentation or material omission of facts may be sufficient cause to end further consideration of your candidacy.

Persons listed as knowing your past accomplishments or experience in your application may be contacted for verification purposes at any time.

Verification may, but need not, begin before receiving an offer. Preview application questionnaire before you apply: https://apply.usastaffing.gov/ViewQuestionnaire/12920733 Major Duties:

At the GS-11 grade level: Provide advice on internal policies and procedures affecting general administrative functions in the areas of human resources, time and attendance, human resources, facilities management, property management, space/logistics, safety and security.

Identify the need for new processes, procedures, etc. and incorporate into annual plans. Plan, develop, formulate, prepare, execute, monitor, and/or forecast organizational budgets.

Formulate organizational strategies, and communicate annual plans and updates to team members as appropriate. Advise on applicable laws and regulations, policies and procedures.

Analyze desired program plans and procedures against alternatives to develop possible approaches to achieving program objectives. Identify problems requiring changes in current practices.

Present oral and written information clearly and concisely to senior leadership.

At the GS-12 grade level: Advise program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs.

Provide advice regarding significant deviations from original plan.

Perform the full-range of general administration and advisory services and/or functions, performing all that apply: outside activities, time and attendance, relocation requests, human resources services, facilities management, property management, space/logistics, safety/security, and travel.

Conduct negotiations with vendors to obtain goods and services. Provide information on Congressional and other outside inquires and reports; and recommend positive course of action.

Create and execute strategic and/or operating plans for new fiscal years, which includes the gathering of key information essential to the planning process such as internal information, benchmarking information, and stakeholder input.

Interpret policies and procedures in the management of space and facilitates. Manage and monitor the budget, design, construction and modification of existing and/or new space.

Responsible for tracking overhead costs associated with assigned space.

At the GS-13 grade level: Serve as principal advisor on all administrative management matters associated with programs and operations.

Develop and advise on administrative requirements for a complex organization and actively participate in developing and implementing administrative management policies.

Define goals to be met on major program issues, recommend a course of action, and implement the alternative policies chosen for various administrative areas of the organization, such as budget and fiscal management, supply, service and equipment procurement, personnel and workforce utilization, contract negotiation, construction and renovation, or space utilization.

Plan, develop, formulate, prepare, execute, monitor, and/or forecast organizational budgets.

Advise program managers regarding budgetary concerns such as projected shortfalls or unanticipated financial needs. Provide advice regarding significant deviations from original plan.

Analyze financial and budget control statements to advise management on the status of funds.

Assist in the review of analyzing budgets for each object class, appropriate allotments, and use of allocated funds in conformance with regulations.

Provides administrative support for organizational procurement and contracting by providing, securing and/or negotiating for the resources or services needed to manage and run an organization.

Coordinate human resources actions and advise staff on human resources regulations, procedures and policies relative to Federal employees and contract personnel; and provides advice and oversight for applicable Human Resources services and/or functions.

Serve as the point of contact for problems and inquiries related to the space that employees occupy.