Administrative Officer

Full Job Description

As the Administrative Officer for the Bureau, you will report to the Associate Deputy Undersecretary and serve as the supervisor for an administrative team that supports the Bureau.

You will advise, lead, and execute activities related to human resources, budgeting, financial operations, procurement, administrative planning and operations, and administrative information technology.

This position is subject to a 10-day per pay period on-site work requirement. Situational telework eligible only. IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC.

WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE.

Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled.

To be creditable, specialized experience must have been equivalent to at least the next lower grade level.

For GS-15: Applicant must have 52 weeks of experience equivalent to at least a GS-14 in the Federal Service or private sector that include ALL the following: Assessing program administrative operations to identify and implement organizational improvements; AND Interpreting and implementing federal laws and regulations related to human resources, budget, procurement, records management, or financial management; AND Communicating organizational policies and findings, AND Overseeing strategic communications to promote understanding and acceptance of solutions, recommendations, and new initiatives; AND Leading or supporting organization-wide operational or program activities to include at least one of the following areas: human resources, budgeting, financial operations, procurement, strategic planning, administrative planning and operations, and information technology.

Major Duties:

Duties include but are not limited to: Leads initiatives and participates fully in planning, implementing, coordinating, and evaluating of ILAB administrative functions.

Serves as a key member of the ODUS staff, making substantial contributions to overall program planning, policy, and internal and external coordination.

Provide expert advice and counsel on administrative operations and policies and on the availability and use of resources to achieve ILAB's mission and goals.

Serves as an expert and has oversight over the budget, human resources, procurement, information technology, and other administrative functions.

Analyzes and strengthens internal policies and assists in developing processes and procedures.

Advises the Deputy Undersecretary, Associate Deputy Undersecretaries, and the Chief of Staff on any issues identified and recommends solutions.

Provides leadership and direction in preparing any request from the Department of Labor administrative offices, ensuring a proper response, compliance with timelines, etc.

Provides authoritative advice, guidance, and overall direction for administrative and management services to ILAB.

Ensures the planning, provision, and coordination of administrative and office services and support, including space management, telecommunications, repairs, travel, training, records management, safety and health, COOP coordination, budget, procurement, human resources, IT access, and personnel security/badge process.

Keeps abreast of and ensures compliance with regulations, policies, and laws and communicates effectively to the Bureau leadership on administrative requirements and developments with OASAM.

DOL, OMB, OPM, and Congress which pertain to lLAB or impact plans and programs.

Serves on the ODUS leadership team and as the key advisor to the Deputy Undersecretary, Associate Deputy Undersecretaries, Chief of Staff, Office Directors, and other supervisors in administration and management.

Plans work to be accomplished by subordinates; makes assignments based on capability and expertise; evaluates the work performance of subordinates; develops performance standards; gives advice or instruction to subordinates on work and administrative matters; and identifies developmental and training needs of employees, providing or arranging for needed development or training.

Interviews candidates for positions; recommend appointment, promotion, or assignment for positions; hears or resolves complaints from employees; refers group grievances and more serious unresolved complaints to a higher level; and effects disciplinary measures.

Responsible for ensuring all personnel management actions are following merit principles and Equal Employment Opportunity (EEO) program guidance.

Serves as a confidential advisor to the Deputy Undersecretary and has access to confidential and sensitive information regarding personnel and management issues.