Administrative Officer

Full Job Description

This position is located in the Department of Defense (DoD) Office of Inspector General, Mission Support Team (MST) Component.

The office provides centralized administrative support services that contribute to efficient and effective component operations, the accomplishment of strategic goals and the attainment of organizational performance measures.

The incumbent executes a variety of analytical, and administrative day-to-day operations and services.

Time in Grade: For entry at the GS-12 level, status applicants must have served 52 weeks as a GS-11 or equivalent or higher grade, in the Federal Service.

For entry at the GS-13 level, status applicants must have served 52 weeks as a GS-12 or equivalent or higher grade, in the Federal Service.

Specialized Experience: GS-0341-12: Applicants must have at least one year (52 weeks) of experience at the next lower grade GS-11, or equivalent.

Specialized experience is defined as: at least two of the following: (1) Providing direct executive-level administrative support, evaluating existing administrative processes, and developing recommendations for improvements (2) Overseeing staff time and attendance; managing correspondence and presentation functions; developing request for personnel actions, award nominations, and performance management documents (3) Developing and executing budgets, using automated databases and systems to provide critical data for reports.

GS-0341-13: Applicants must have at least one year (52 weeks) of experience at the next lower grade GS-12, or equivalent.

Specialized experience is defined as: at least two of the following: (1) Providing direct executive-level administrative support, evaluating existing administrative processes, and developing recommendations for improvements (2) Overseeing staff time and attendance; managing correspondence and presentation functions; developing request for personnel actions, award nominations, and performance management documents (3) Developing and executing budgets, using automated databases and systems to provide critical data for reports.

You must meet the minimum qualification requirements as stated in the Office of Personnel Management (OPM) Operating Manual, Qualification Standards for General Schedule Positions: http://www.opm.gov/qualifications/Standards/group-stds/gs-prof.asp.

Paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual, community, student, social) is qualifying.

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates to paid employment.

You will receive credit for all qualifying experience. Qualification and time-in-grade requirements must be met by the closing date of this announcement.

Applicants who have held a non-temporary General Schedule (GS) position within the last 52 weeks must meet the time-in-grade restriction.

Additional Required Documents Information Interagency Career Transition Assistance Program (ICTAP) Priority Consideration: Does not apply to internal announcements.

Military Spouse Preference (MSP) Eligible: If you are a Military Spouse Preference applicant, you must include a completed copy of the Military Spouse PPP Self-Certification Checklist dated within 30 days along with the documents identified on the checklist to verify your eligibility for Military Spouse Preference.

Click here to obtain a copy of the Military Spouse PPP Self-Certification Checklist. If determined best qualified, you will be placed at that full performance level of the position.

Military Reserve (MR) and National Guard (NG) Technicians PPP Eligible: MR and NG technicians PPP applicants must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician preference.

Click here to obtain a copy of the Military Reserve and National Guard Technician PPP Self-Certification Checklist.

Military Reserve (MR) and National Guard (NG) Technicians Receiving Disability Retirement PPP Eligible: MR and NG technicians receiving disability retirement PPP applicants must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist to verify your eligibility for Military Reserve and National Guard Technician Disability preference.

Click here to obtain a copy of the Military Reserve and National Guard Technician Disability PPP Self-Certification Checklist.

Retained Grade PPP Eligible: Retained Grade PPP applicants, must be selected and placed at the full performance level if determined well qualified.

You must include a completed copy of the Retained Grade PPP Self-Certification Checklist to verify your eligibility for Retained Grade preference.

Click here to obtain a copy of the Retained Grade PPP Self-Certification Checklist. Major Duties:

• Serves as a Primary point of Contact for component employees for personnel related matters. Develops and Reviews Request for Personnel Action, Award Nominations, Performance Management Documents, and other Human Capital Action.
• Develops and monitors the execution of budgets (travel, training, and awards). Advises on Budgetary Matters. Responds to the Financial Management Office requests for information and budget submissions.
• Facilitates the acquisition of equipment, supplies, and services needed to accomplish mission support. Coordinates the equipment and space utilization needs for MST employees.
• Coordinates learning management for component staff; monitors compliance with mandatory training requirements. Oversees the maintenance of training databases and preparation of required training related reporting.
• Develops draft administrative standard operating procedures. Reviews operations, policies, and procedures and identifies and recommends methods to improve efficiency and productivity.