ADMINISTRATIVE OFFICER

Full Job Description

You will serve as an Administrative Officer in the Flag Secretariat Division (OPNAV N9S) within the Office of the Deputy Chief of Naval Operations for Warfare Systems (OPNAV N9) of IMMEDIATE OFC OF CHIEF OF NVL OPS.

GS-11: Your resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-09) or pay band in the federal service or equivalent experience in the private or public sector.

Specialized experience includes duties related to the following: 1) Performing security clearance administration duties as a Security Coordinator; 2) Providing a wide variety of secretarial, administrative, and related support to executive level staff; 3) Serving as the lead Purchase Card holder, assisting the division in understanding the rules on use of government credit card, including source selection, proper procedures, and training requirements; 4) Serving as the Defense Travel System subject expert who oversees travel execution.

GS-09: Your resume must demonstrate at least one year of specialized experience equivalent to the next lower grade level (GS-07) or pay band in the federal service or equivalent experience in the private or public sector.

Specialized experience includes duties related to the following: 1) Assisting with security clearance administration duties; 2) Providing general office support for a variety of clerical activities and tasks; 3) Making periodic reports of expenditures and related data, as required by supervisor; 4) Creating reports based on travel data to support executive-level monthly resource management meetings.

Additional qualification information can be found from the following Office of Personnel Management web site: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:

• You will coordinate overall purchase card budget for N9 to ensure all purchases remain within budget.
• You will provide general office support for a variety of clerical activities and tasks including answering incoming calls, managing the customer service desk, mail, requisitions supplies, organizing communication and activities on a day-to-day basis.
• You will accurately communicate all visit request requirements to visitors and external commands.
• You will oversee travel execution across N9, roughly a $1M annual budget, and alert the N9 Business Operations Manager of any over or under execution.
• You will frequently receive and screen visitors and phone calls from higher organizational levels, other agencies, or important public or commercial interests.
• You will schedule in-house conferences, seminars, training sessions, and video teleconferencing (VTC) meetings, with varying numbers of participants with diverse interests.