Administrative Officer 1 - Local Government

Full Job Description

Are you looking for a fresh start in your career as an administrative professional?

The Allegheny County Department of Human Services, Office of Administration, Bureau of Contracts and Compliance is seeking a robust, self-starter, proficient in organizational skills and a leader in customer service representation to join a TEAM of Administrative Officers.

If you are a detail-oriented professional with outstanding interpersonal skills and a passion for public service, we want to hear from you!

Requirements

The Administrative Officer 1, Department of Human Services (DHS), Office of Administration (OA), Bureau of Contracts and Compliance (BCC), under the general supervision of the Manager, Contracts, performs administrative contract and grant management functions by coordinating the development, preparation, assembly, distribution, receipt, processing, status and control of contracts and grant agreements.

Grants are funded by a wide variety of public and private revenue sources, including but not limited to the federal government, state government and private foundations, including contracts and grants for treatment services, which are program funded, fee-for-service, private licensed facilities (PLF’s), consultants, and ambulance services in excess of seven hundred (700) contracts and grant agreements and four hundred (400) modifications processed annually.

Duties and Responsibilities:

Grants and Contracts:

• Reviews and interprets boilerplate contracts, State/Federal grants and pertinent laws and regulations which impact upon the Department. Refers all proposed changes
• Gathers information from DHS staff to be incorporated into the basic master contract and/or contracts specifications manuals for the ensuing fiscal year
• Prepares Request for Executive Action for revenue and expenditures that affects contracts and grants for the Department of Human Services

Contract Amendments:

• Prepares request for Executive Action for contract amendment for expenditures that effect contracts for the Department of Human Services
• Prepares and processes all amendments

Compliance:

• Maintains evidence of required contract documentation in electronic storage
• Participates in compliance reviews of DHS by County Controller, Commonwealth department or bureau or other reviewing body

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with 60-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time. Hybrid work of up to two days per week after six months of employment.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Pittsburgh. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Two years of experience in varied office management or staff work; and a bachelor's degree; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• Hiring preference for this vacancy may be given to candidates who live within Allegheny County. If no eligible candidates who live within Allegheny County apply for this position, candidates who reside in other counties may be considered.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

All application materials and interview responses must reflect the applicant’s own experience, qualifications, and work. Applicants may use generative AI tools for preparation purposes only.

Use of AI to misrepresent or falsify information, or to assist during interviews, is not permitted. Review the Guidance for Generative AI Tools & Job Seekers for additional information.

Veterans:

Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs.

To learn more about employment preferences for veterans, go to www.employment.pa.gov/Additional%20Info/Pages/default.aspx and click the Veterans’ Preference tab or contact us at ra-cs-vetpreference@pa.gov.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).

• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.