Administrative Coordinator II / Billing / Finance Manager (Charleston)

Full Job Description

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community.

We are seeking a Administrative Coordinator I who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness.

If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Charleston Dorchester Mental Health Center, Administrative Building, 2125 Charlie Hall Blvd Charleston, SC 29414.

Responsibilities for the Administrative Coordinator I:

• Responsible for management of procurement, billing, accounting, and budget systems.
• Oversee Financial team and all related leave, training, progressive discipline, and succession and goal planning for team.
• Training and serve as supervisor of reimbursement staff to ensure that billing procedures are in compliance with OMH standards, 3rd party reimbursement.
• Assess the reimbursement workload, determine priorities and distribute task amongst staff in order to control the workload and stay current with the reimbursement process and minimize financial loss. Ensure that reimbursement submissions are run in a timely manner and are handled and reconciled.

Approver for the Works Procurement Card System. Coordinates and manages records, reporting and updates distributions to cardholders.

Stay current on guidelines associated with the OMH Procurement Card system and perform audit on all payment and supporting documentation in compliance with OMH rules and regulations.

• Ensure completion of Corporate Compliance and audit paybacks in a timely manner.

Coordinate and actively participate in all finance related meetings to include state, regional and center revenue enhancement. Provide consultation and training for all center staff on finance issues.

Assist center staff with orientation, meetings and trainings to enhance the collection of fees earned for services provided. Attend all monthly staff meetings and trainings as required.

• Lead the team with all applicable Quality Assurance, Corporate Compliance and Cultural Competence policies, procedures and regulations and all Federal and State laws as well as attend all training classified as mandatory by Federal and State regulations and SCOMH/CDMHC Policies.

Requirements

• A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor's degree may be substituted for required work experience.

Additional Requirements

• This position is considered essential and may require reporting for duty in the event of weather or similar emergency events.

Qualifications

• A high school diploma and three (3) years of experience in the third-party billing process or a bachelor's degree and two years of experience in third party billing processes.
• Certified coder
• Two years of professional experience directly related, such as accounting, auditing, finance or commercial lending, or
• An associates degree and 1 year of professional experience directly related.

Additional Information

Post hire, employees must:

• Have knowledge, skills, and ability to manage a business department and support operations.
• Be proficient in Excel and/or Access databases.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment.

Please complete the state application to include all current and previous work history and education.

A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.