Administrative Assistant-Harris Hospital

Full Job Description

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community.

We are seeking an Administrative Assistant, who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness.

If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (DBHDD) - Office of Mental Health, Patrick B. Harris Psychiatric Hospital, 130 SC-252, Anderson, SC 29621.

As the Administrative Assistant, you will coordinate and direct administrative and secretarial operations of the Nursing Administration Division of Harris Hospital.

Responsibilities for the Administrative Assistant include:

• Serve as Administrative Support to the Assistant Director of Nursing and Nursing Administration. Assist in reports, data management and record keeping.
• Support Nursing Staff Scheduler; distribute computerized schedules for all nursing staff and distributes daily computerized nursing staff rosters to the NMIIs.
• Keep Administrative Specialists/Lodge Clerks abreast of information which is required in their specific areas.
  You will be responsible for reconciling and clearing all exceptions in Kronos for all OMH Harris nursing staff on a daily basis and for training nursing staff of their responsibilities in using the Kronos system.
• Assist in revisions or additions to Nursing Service Operational Policies and Procedures per committee instructions. Support ADON in maintaining minutes for Nursing PI and other committees.
• Assist in preparation of EPMS's and distribution for all nursing staff. Support and abide by SCOMH Employee Performance Management System and Standards of Disciplinary Action.
• Assist in coordination of Student Nurse clinical rotation schedules and orientation schedules for applicable Schools of Nursing.
• Schedule applicants for interviews for licensed and non-licensed nursing positions and provides tours of the facility explaining nursing rules and regulations to licensed and non-licensed applicants when appropriate.
• Assist as liaison with Transportation Department, ex. Diversion, transfers, discharges, appointments and contacts transportation in route and coordinate trips when necessary.
• Maintain clinical competency by mastering/qualifying for all required non-mandatory and mandatory in-service/training to include BEST/MAPS, CPR, and Pathlore.
  

Requirements

• A high school diploma and work experience that is directly related to the area of employment.
• A bachelor's degree may be substituted for the related work experience.

Additional Requirements

Must be able to sit at computer for extended period of time. Ability to lift up to fifty (50) pounds; ability to stand, walk, reach, pull, stoop, bend andclimb at least two flights of stairs.

Ability to tolerate noise level and circulate in patient areas as needed. Must be able to work with repetitiveunusual patient behaviors.

Qualifications

• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Information

Post hire, employees must:

• Have knowledge of filing and compiling reports, typing (35 WPM or better).
  
• Have ability to work under supervision and be self-motivated and very versatile.
• Have ability to keep and record minutes of assigned meetings.
• Have general understanding of time and attendance systems and scheduling.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment.

Please complete the state application to include all current and previous work history and education.

A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.