Administrative Assistant

Full Job Description

Are you a detail-oriented, highly organized professional who thrives in a fast-paced environment? Do you enjoy supporting teams, managing multiple priorities, and being the go-to person who keeps everything on track? If so, this opportunity might be the perfect fit for you!

The Court Business Office is a critical part of Washington’s judicial system, providing business and systems analysis, case management support, and data services to courts across the state.

As the Administrative Assistant, you’ll play a key role in supporting the Court Business Office Manager, other managers, and business teams.

Your work will be varied, fast-moving, and impactful, ranging from coordinating meetings and managing communications to preparing documents and tracking deadlines.

We’re looking for someone who is confident using modern productivity tools like Microsoft Word, Excel, Outlook, PowerPoint, Teams, and Adobe Acrobat.

You should be someone who can take directions, respond quickly to changing priorities, and collaborate effectively with staff and stakeholders.

A strong sense of organization, attention to detail, and the ability to follow through on tasks are essential.

This is more than just an administrative role it’s an opportunity to contribute to the smooth operation of Washington’s courts and make a meaningful difference in how justice is delivered across the state.

If you’re ready to bring your skills, energy, and professionalism to a mission-driven team, we encourage you to apply.

Washington Courts Employment Opportunity Administrative Office of the Courts Administrative Assistant Court Business Office

Our Mission: Advance the efficient and effective operation of the Washington Judicial System.

The Administrative Office of the Courts (AOC) is looking for top-performing employees who embody its core values integrity, inclusion, accountability, and teamwork. It is committed to both employee growth and work-life balance.

Our diversity and inclusion efforts include embracing different cultures, backgrounds, and perspectives while fostering growth and advancement in the workplace.

POSITION DETAILS

Job #: 2026-24

Status: Regular, Full-Time

Location: Olympia, Washington

Salary: Range 54: $ 60,132 - $ 78,912 per year (DOQ).

Opens: March 27, 2026.

Closes: April 12, 2026. AOC reserves the right to close the recruitment at any time but no sooner than seven (7) calendar days after posting.

WASHINGTON STATE RESIDENCY AND TELEWORK INFORMATION

AOC requires employees to reside in Washington State. Any exceptions must be approved. If you are invited to interview and currently reside outside of Washington State, seek more information about residency requirements from the AOC hiring manager of this recruitment.

This position requires you to be in the office at least three (3) days per week.

Requirements

Some of the duties you will perform are:

Qualifications

AND

Demonstration of relevant work experience may substitute for education experience.

THE IDEAL APPLICANT WILL ALSO HAVE SOME OR ALL OF THE FOLLOWING EXPERIENCE, EDUCATION, KNOWLEDGE, SKILLS, AND ABILITIES

• Proficient in using Microsoft 365 products, including Teams, Outlook, Word, OneNote, PowerPoint, and others, with the appropriate expertise to the responsibilities of the role.
• Demonstrates strong written and verbal communication skills; proficient in composing reports, interpreting information, and maintaining professional correspondence.
• Builds effective working relationships across departments and agencies; collaborates and updates leadership on key assignments.
• Proficient in office procedures, grammar, and clerical practices; consistently meets deadlines and maintains high productivity standards.
• Quickly learns and applies new software tools; adapts to evolving technology and workflow requirements.
• Excels at multitasking and prioritizing in complex environments; maintains focus and efficiency under pressure.
• Applies critical thinking to identify, analyze, and resolve problems; anticipates challenges and adjusts plans proactively.
• Maintains accountability and attention to detail; ensures work meets quality standards and meets customer expectations.

Additional Information

For more information about the position, to review the job description, application submission requirements, supplemental questions, inquire about benefits, or to apply for the position CLICK HERE TO APPLY!

IMPORTANT INFORMATION

The AOC is an equal opportunity employer and does not discriminate based on gender, pregnancy, race, color, national origin, ancestry, religion, creed, physical, mental or sensory disability (actual or perceived), use of a service animal, marital status, sexual orientation, gender identity or expression, veteran or military status, age, HIV or Hepatitis C status, or any other basis protected by federal or state law.

Persons of disability needing assistance in the application process, or those needing this announcement in an alternative format, please contact the AOC Human Resource Office, at (360) 705-5337, or fax (360) 586-4409, or via email to Recruitment@courts.wa.gov.

Candidates who are offered a job with AOC must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.

AOC complies with the employment eligibility verification requirements of the federal government eligibility verification form I-9. The selected candidate must be able to provide proof of identify and eligibility to work in the United States consistent with the requirements for that form.

AOC does not use E-verify; therefore we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov

Persons legally authorized to work in the U.S. under federal law, including Deferred Action for Childhood Arrivals recipients, are eligible for employment unless prohibited by other state or federal law.

SPECIAL NOTE: Before a new hire, a background check, including criminal history, will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the job.