Administrative Services Assistant

Full Job Description

About the Position: The Walla Walla District US Army Corps of Engineers is comprised of motivated and talented employees providing the very best engineering services for communities in the Pacific Northw.est.

The District helps manage local water resources for navigation, flood damage reduction, disaster assistance, hydroelectric power generation, and other natural and heritage areas.

Who May Apply: Only applicants who meet one of the employment authority categories below are eligible to apply for this job.

You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected.

See Proof of Eligibility for an extensive list of document requirements for all employment authorities Current USACE employees with competitive status.

Current Civilian Employees of the Organization Domestic Defense Industrial Base/Major Range and Test Facilities Base Civilian Personnel Workforce Interagency Career Transition Assistance Plan Land Management Workforce Flexibility Act Military Spouses, under Executive Order (E.O.) 13473 Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible Priority Placement Program, DoD Military Spouse Preference (MSP) Eligible Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement Priority Placement Program, DoD Retained Grade Preference Eligible Veterans Employment Opportunity Act (VEOA) of 1998 In order to qualify, you must meet the education and/or experience requirements described below.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social).

You will receive credit for all qualifying experience, including volunteer experience.

Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application.

Additional information about transcripts is in this document.

GS-5 Specialized Experience: One year of specialized experience which includes (1) using office automation software; (2) retrieving, updating, and storing electronic data; AND (3) preparing, editing, and formatting correspondence, documents, and/or reports.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

OR Education: Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

OR Combination of Education and Experience: A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%.

To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60.

Add the two percentages.

GS-6 Specialized Experience: One year of specialized experience which includes (1) using office automation software; (2) preparing, editing, and formatting correspondence, documents, and/or reports; AND (3) reviewing budgets and/or funding information.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05 or above).

GS-7 Specialized Experience: One year of specialized experience which includes (1) using office automation software; (2) reviewing budgets and/or funding information; AND (3) preparing data summaries, charts and graphs to interpret and communication information.

This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-06 or above).

Some federal jobs allow you to substitute your education for the required experience in order to qualify.

For the GS-6 and GS-7, you must meet the qualification requirement using experience alone--no substitution of education for experience is permitted.

Time in Grade Requirement: Applicants who have held a General Schedule (GS) position within the last 52 weeks must have 52 weeks of Federal service at the next lower grade or equivalent (GS-4 for GS-5; GS-5 for GS-6, and GS-6 for GS-7).

Major Duties:

• Serve as Administrative Services Assistant supporting multiple supervisors and employees.
• Proficiently use a wide variety of software tools to include: electronic financial management systems, electronic personnel systems, and financial management reports.
• Competently use Microsoft Office applications (Word, Excel, Access, Outlook, PowerPoint), and SharePoint.
• Maintain suspense records on assigned tasks and follow through to ensure suspense dates are met.
• Review correspondence and reports for format, punctuation, typographical errors, grammatical accuracy, and conformance to regulations.
• Prepare and review travel orders/ vouchers and complete purchases in an electronic financial management system.
• Prepare time and attendance records using an automated system to ensure staff members are paid properly.
• Prepare data summaries, charts, and graphs to interpret and communicate information.
• Track expenditures to ensure they do not exceed authorized budget.