Administrative Assistant (OIDD-Coastal)

Full Job Description

Are you passionate about making a real difference in people's lives?

Join our team at the Department of Behavioral Health and Developmental Disabilities (BHDD), Office of Intellectual and Developmental Disabilities (OIDD) where we are dedicated to providing compassionate and accessible care to our community.

We are seeking an Administrative Assistant who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness.

If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

With oversight from the Facility Administrator, this position performs clerical/administrative duties for the Facility Administrator (FA), maintain records for the Incident Management System, assists the Quality Assurance Manager and Staff Development Coordinator in regards to Department of Public Health (DPH) regulatory compliance reports and Therap (consumer electronic record), and serves as the liaison between all campus departments scheduling meetings, appointments, conferences, travel arrangements, and processes all telephone communications. This position:

Organizes information, both routine and confidential, processed through Facility Administrators office. Serves as liaison between all departments.

Schedules meetings, appointments, conferences, travel arrangements and processes all telephone communications. Responsible for filing and ordering office supplies.

Assists in retrieving requested files during Department of Public Health (DPH) survey and assists in compiling the Plan of Correction submissions with Quality Assurance Manager.

Maintains spreadsheet for Campus Census to include level of functioning, Behavior Support Plan (BSP), Drug Plan, and adaptive equipment. Updates Level of Care spreadsheet as needed. Develops the directives spreadsheet to ensure all directives are updated as needed.

Takes minutes at meetings lead by Facility Administrator and at Emergency Preparedness Meeting.

Submits monthly Human Rights Committee (HRC) Abuse, Neglect, and Exploitation (ANE)/Critical/Death report.

Submit monthly HRC, ANE, Critical, Death reports

Compiles the necessary information for the monthly newsletter and distributing across campus and to Parents Group Association (PGA). Develops requested fliers and certificates to recognize upcoming events and areas of appreciation.

Performs other duties as determined by Facility Administrator (FA), Assistant Facility Administrator (AFA), and Quality Assurance Manager (QA).

The position for this posting are located at Coastal Regional Center, an Intermediate Care Facility for Individuals with Intellectual Disabilities (ICF-IID) of BHDD-OIDD located in Summerville, SC serving residents with intellectual and developmental disabilities.

Requirements

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

A Valid Drivers License.

Qualifications

Knowledge of bookkeeping, merchandising and applicable sales principles and practices. Knowledge of the principles, policies and practices of office management. Knowledge of applicable terminology and research practices. Knowledge of relevant laws, regulations, policies and organizational functions. Knowledge of flight operations. Skill in microfilm photography. Skill in the operation of a motor vehicle. Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals. Ability to communicate effectively. Ability to train other employees. Ability to deal courteously and effectively with the public. Ability to exercise judgement and discretion in interpreting and applying policies and procedures.

Additional Information

Employment Contingency: Employment is contingent upon our receipt of the following required pre-employment screenings: medical screening – to include a drug screening; background record checks (to include fingerprinting), South Carolina Department of Social Services’ Child Abuse and Neglect Central Registry screening, U.S.

Department of Health and Human Services Office of Inspector General “List of Excluded Individuals/Entities” screening; South Carolina Department of Motor Vehicles Driving Record check; and a review of transcripts verifying educational credentials.

We reserve the right to rescind an offer of employment in the event minimum requirements are not met to include positions that require certifications and/or licensure, your application is incomplete or inaccurate, or our review of your background uncovers information, including opinions of previous employers and references, which cause us to conclude, at our sole discretion, that you are not suited for the position.

Immunization: If this position requires the applicant to work directly with consumers of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities, tuberculosis (TB) skin or blood testing must be completed prior to beginning employment.

All new employees who are healthcare providers are required to provide documentation of immunity or be immunized against measles, mumps, rubella, pertussis, Varicella and Hepatitis B prior to beginning employment.

State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, employees of The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities may be required to work in times of an emergency or disaster.

Employee Referral: The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities supports a Referral Incentive Reward and a Retention Bonus program.

You may contact Human Resources for further information. Supplemental Questions: Supplemental questions are considered part of your official application.

Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education.

A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The South Carolina Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

The South Carolina Department of Behavioral Health and Developmental Disabilities, Office of Intellectual and Developmental Disabilities offers an exceptional benefits package for FTE positions that includes:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices*
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)