ADMINISTRATIVE ASSISTANT (OA)

Full Job Description

You will serve as an ADMINISTRATIVE ASSISTANT (OA) in the ADMINISTRATIVE/PERSONNEL SUPPORT DIVISION of RECRUIT TRAINING COMMAND.

Your resume must demonstrate at least one year of specialized experience at or equivalent to the GS-05 grade level or pay band in the Federal service or equivalent experience in the private or public sector.

Specialized experience must demonstrate the following:1) Using strong oral and written communication skills for interacting with military and civilian personnel at all levels; 2) Using Microsoft Office Suite to generate documents, manage databases, spreadsheets, and calendars; 3) Processing Navy directives, correspondence, awards, and evaluations; AND 4) Handling sensitive information and understanding sensitive information policies, such as Personally Identified Information (PII), Freedom of Information Act (FOIA), and Health Insurance Portability and Accountability Act (HIPAA).

This position requires the ability to type at least 40 words per minute. Your response to the typing skill question on the Occupational Questionnaire will be used in your qualification determination.

Additional qualification information can be found from the following Office of Personnel Management website: https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/#url=List-by-Occupational-Series Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Major Duties:

• You will utilize computer hardware and software systems to compose or type a variety of naval and business letters, memoranda, directives, statistical and narrative reports, endorsements, messages and forms.
• You will produce recurring reports utilizing Microsoft Office software for database applications for office management, file management and control, electronic mail communications, spreadsheets and calendars.
• You will review proposed and existing instructions, notices, regulations, and directives for conformance to style guides, for clarity, to avoid duplication or conflict with other issuances, and to recommend appropriate corrective actions.
• You will provide technical and administrative support in all areas of personnel.
• You will ensure that all documents and information required to provide personnel or pay support are relayed to the appropriate supporting organization via the current authorized process and per applicable policies governing timeliness standards.