Administrative Assistant (Internal Hennepin County applicants only)

Full Job Description

• Lead a variety of department administrative functions, including serving as the department wellness coordinator, SharePoint site owner, and E-Learning coordinator.
• Manage the Environment and Energy Director’s calendar.
• Support accounts payable purchase orders, requisitions, and payments in AP Imaging.
• Support direct pay payments, offer to perform services contracts, Staples ordering, and serve as a department purchase card holder.
• Review, monitor, and enter contracts in APEX.
• Evaluate and improve administrative processes.
• Complete other duties as assigned.

• One of the following:
  • Four or more years of experience in general administrative work related to the management of departmental/organizational operations or in a specialty area appropriate to the position.
  • Bachelor's degree in public administration, business administration, or other field appropriate to the position.

• Experience:
  • Providing business and technical support to staff.
  • Developing, implementing, and administering training to staff.
  • Assisting with budget analysis and preparation.
  • Drafting and developing plans for program modifications and implementation.
  • Using Microsoft Office Suite and/or other similar applications to create reports, spreadsheets, presentations, etc.
  • Modifying and updating SharePoint sites.
  • Processing purchase requisitions, purchase orders and payments in AP Imaging.
  • Creating contracts in APEX.
• Ability to:
  • Establish and maintain effective working relationships with internal and external customers.
  • Perform general administrative work.
  • Effectively communicate verbally and in writing.
  • Collaborate and contribute as a member of committees and task forces.
• Knowledge of:
  • Administrative principles and practices relating to the management of department operations.
  • Various training techniques.