Lodge Clerk / Administrative Specialist II (Harris Hospital)

Full Job Description

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking a Lodge Clerk who is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the Department of Mental Health, Patrick B. Harris Psychiatric Hospital, 130 SC-252, Anderson, SC 29621.

As the Lodge Clerk, you will perform clerical tasks on the lodge according to instructions to enable staff to devote time in caring for the patients. This employee is knowledgeable in age-specific criteria and interventions appropriate for effective and therapeutic interaction with adult psychiatric patients including those who are deaf and have co-occurring disorders.

Responsibilities include but are not limited to:

Assist in the upkeep of bulletin boards. notebooks and electronic/physical documents on a daily basis. Assist in keeping primary nursing board and making assignments of new patients.

Generate monthly BM log and sends to Nurse Manager Ill and ADON. Generates new computerized form(s) as requested and update form(s) per request of Nurse Manager.

Prepare and maintain computerized monthly staff meeting minutes. Generate computerized patient count labels daily. Update daily computerized report sheets.

Assist in the distribution & maintenance of the Kronos exception notebook daily. Check and distribute Interdepartmental mail for the lodge on a daily basis.

Function as a receptionist for the Lodge to include answering the lodge phone(s) & making necessary phone contacts and/or email contacts when requested by the Nurse Manager.

Make appointments with outside providers when applicable according to the transportation calendar. Report appointments to Transportation Department, Nursing Supervisor, and the Nurse Manager.

Make follow up calls to outside providers when necessary regarding outside appointments.

Order forms and office supplies via phone & electronic means weekly & daily as needed. Request patient clothing from Volunteer Services as needed.

Complete documentation and transactions for patient funds on a daily basis. Obtain needed items from post office & canteen per patient request and approval.

Maintain patient's chart by checking and filing lab sheets daily. Handle any other filing from the nurse managers. doctors. and/or social workers.

Check charts for completion upon discharge and carry timely to office of Medical Records. This & maintain charts in correct order and in good repair. Maintain adequate supply of patient ID labels.

Inform patients of hearing schedules. Meet with attorneys and introduce patients. Escort patients to hearings and stay near to help families meet and direct into the hearing. Handle any records and updating due to same. Escort patients back to lodge. Assure patient ID label is updated.

Requirements

A high school diploma and two (2) years of clerical experience or an associate's degree in secretarial science or other related field; or three (3) years of clerical experience.

Additional Requirements

• Must be able to type at a corrected rate of 35 wpm.

Qualifications

• Bilingual abilities in English and Spanish (or another language) are a plus.

Additional Information

Post hire, employees must:

• Have knowledge of filing and compiling reports to include basic knowledge of word & excel.
• Have knowledge of obtaining & maintaining medical records.
• Be able to maintain supply inventory.
• Be self­-motivated and versatile.
• Be able to sit at computer for extended period of time.
• Be able to lift up to fifty (50) pounds: stand, walk, reach, pull, stoop, bend and climb at least two (2) or three (3) flights of stairs.
• Be able to tolerate noise level and circulate in patient areas as needed.
• Be able to work with repetitive unusual patient behaviors.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment.

Please complete the state application to include all current and previous work history and education.

A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices *
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.