Administrative Assistant

Full Job Description

Serves as an Administrative Assistant in the Denver Flight Standards District Office (FSDO).

Incumbent will be responsible for providing administrative support on assigned programs and management functions.

Incumbent will support the office by ensuring administrative processes function smoothly and effectively. May work as a team member on various projects.

To qualify for this position you must demonstrate in your application that you possess at least one year of specialized experience equivalent to the FG-4 level in the Federal Service.

Specialized experience is experience that has equipped you with the particular knowledge, skills, and abilities to perform successfully the duties of the position.

Specialized experience is: Includes analyzing problems to identify significant factors, gathering pertinent data, and recognizing solutions; planning and organizing work; and communicating effectively orally and in writing.

Please ensure you answer all questions and follow all instructions carefully. Errors or omissions may impact your rating or may result in you not being considered for the job.

Applicants should include examples of specialized experience in their work history. Qualifications must be met by the closing date of this vacancy announcement. Major Duties:

Incumbent will provide essential administrative and operational services in support of assigned organizational unit or sub organization.

Provide advice and guidance to management on varying fiscal and administrative matters. Apply basic knowledge and understanding of management principles, practices, methods, and techniques.

Provide and secure the resources or services needed to support the assigned organization.

The work involves direct assistance to a supervisor who has the primary responsibility for the direction of the established organization to accomplish the mission.

As the office Administrative Professional, the incumbent is responsible for examining current office practices and policies and recommends improvements. Keep staff current on procedural changes.

Interprets new or modified administrative directives and disseminates information. Provide advice and assistance on all issues pertaining to various administrative programs.

Coordinate and compose standard operating procedures in conformance with current guidelines. Ensure travel orders and associated travel documents are prepared accurately and comply with regulations.

Analyze needs and prepares requests for supplies and equipment.

Coordinate with Human Resources to obtain guidance on staffing needs, and other offices on logistics and property management for the office.

Assist in determining budget requirements using basic budget and financial principles and techniques. Manage the office Government Vehicle Program.

Provide administrative support for the office OSHA programs. Coordinate with the manager and/or other employees as needed to complete tasks. Work under instructions provided by the manager.

Established policies/procedures provide guidance for most assignments. Refer problems and issues to a manager or more experienced professional.

Contacts are with management and staff employees within the Flight Standards office to coordinate work assignments.

Periodically interfaces with other lines-of-business and external stakeholders to coordinate activities, or complete work assignments.

Incumbent will perform basic but progressively more difficult assignments under close direction of a manager, project/program manager, team leader, or more experienced professional.

Performs additional duties as they are assigned.