Administrative Assistant -60003091

Full Job Description

South Carolina ETV (SCETV) is the state's public educational broadcasting network. SCETV amplifies South Carolina voices, provides educational experiences, and strengthens communities while working to create a stronger, more connected, and informed South Carolina. SCETV provides national and local content to classrooms via internet services Knowitall.org and PBS Learning Media. SCETV also provides teacher training and re-certification in face-to-face and online settings.

Job Purpose:
Under limited supervision of the Chief Technology Officer plans and directs the administrative support activities of the Engineering and IT departments including preparing and maintaining records required by the Federal Communications Commission (FCC), Federal Aviation Administration, and the agency inventory system, coordinating purchasing and procurement activities, delivering high-level customer service to both internal and external stakeholders.

Job Duties:
Responsible for planning and organizing the routine administrative activities of the Engineering, & IT Departments which includes screening calls; processing incoming and outgoing mail, managing calendars; making travel arrangements for Engineering & IT personnel; making meeting and conference arrangements; controlling incoming and outgoing documents, maintaining files; maintaining office inventory.

Regularly review records required by the FCC and the South Carolina Department of Administration, and other entities. Update FCC Rules & Regulations manual for the Engineering Department. Maintain FCC Public Inspection File online and paper file.

Prepares all non-technical reports for Engineering & IT such as FCC Ownership, Annual Employment, etc. Communicate and work with outside counsel and other staff to complete required reports.

Report and follows-up on problems to Maintenance, Master Control, and IT. Provide liaison between engineering personnel, supervisors, various other ETV Staff and the public as necessary.

Provide customer service by answering trouble calls from viewers/listeners and forward calls requiring follow-up to appropriate staff and keep records of correspondence.

Coordinate and assist with purchasing and procurement processes for the departments by entering shopping cart requests in the South Carolina Enterprise Information System (SCEIS) for management approval. Monitor shopping cart process, forward vendor purchase orders, complete goods receipts and other activities related to the purchasing and procurement process for acquiring goods and services. Utilize Microsoft Excel to track and monitor departmental budgets and for various projects

Make travel arrangements for engineering and IT personnel. Performs other duties as assigned by Chief Technology Officer

Requirements

A high school diploma and work experience that is directly related to the area of employment. A bachelor's degree may be substituted for the related work experience.

Qualifications

Associate degree and 5 years of experience in clerical/office management setting or bachelor's degree and two years of experience or any combination of the above.

Additional Information

Equal Opportunity Statement: SCETV is an equal employment opportunity/affirmative action employing agency. SCETV does not discriminate on the basis of race, color, religion, sex (including pregnancy), national origin, age (40 or older), disability or genetic information.

Background Check: A pre-employment background check will be conducted, and employment will be contingent on passing the background check. Some positions require a pre-employment drug test. SCETV reserves the right to rescind any employment offer in the event our review of your background develops information, including opinions of previous employers or colleagues that cause us to conclude, at our sole discretion, that you are not suited for the position.

State Disaster Plan: In accordance with the State's Disaster Plan, which includes hazardous weather, SCETV employees are considered essential and may be required to work in times of a state declared emergency or disaster.

College Transcripts: Applicants indicating college credit or degree(s) on the application are required to provide an official, certified copy of the transcript prior to hiring or within fifteen (15) days of hire. Failure to provide official transcripts may lead to disciplinary action up to and including termination.

Driving Record: If this position requires the applicant to possess a valid driver's license to operate a state vehicle or personal vehicle, any applicant being considered in the final stages of selection for the position will be required to provide a certified copy of a 10-year driving record.

Supplemental Questions: Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the State application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

Alternative Work Schedules: Alternative Work Schedules are available after one (1) year of employment, subject to agency approval.

Remote Work: The option to work partially remote is available after one (1) year of employment if you are new to state government and subject to agency approval.