Administrative Assistant

Full Job Description

Corrections professionals who foster a humane and secure environment and ensure public safety by preparing individuals for successful reentry into our communities.

To be considered for the position, you must meet the following qualification requirements.

Education: As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

OR Experience: You must have at least one year of specialized experience equivalent in difficulty and complexity to the next lower grade level.

To be creditable, this experience must have equipped the applicant with the qualifications to perform successfully the duties of the position and must typically be in or related to the position to be filled.

Some examples of this qualifying experience are: Experience and ability establishing priorities, organizing and maintaining a workload, experience in ordering office supplies and ensuring appropriate quantities for materials are available for office functions.

Experience maintaining time and attendance files.

Experience conveying basic or administrative information related to staffing, employment, hiring procedures and job vacancies with individuals in the organization and the general public.

Experience preparing email responses, letters, memos, and reports related to policy and or procedures and various aspects of staffing, employment, etc.

Experience researching, retrieving and collecting data for various reports utilizing a variety of computer programs, files and documents.

Experience and basic knowledge of the various policies and guidelines related to staffing (i.e. Human Resource Management Program Statements, Qualification Handbooks).

If applicable, credit will be given for paid and unpaid experience. To receive proper credit, you must show the actual time (such as the number of hours worked per week) spent in activities.

**Your eligibility for consideration will be based on your responses to the questions in the application.** Major Duties:

Assists BOP-CAREERS Unit Specialist in preparing a variety of electronic templates and entering miscellaneous data in BOP-CAREERS.

Responsible for receiving and screening all correspondence coming into the BOP-CAREERS Unit. Routes correspondence, circulars, and other materials to appropriate staff members.

Maintains all merit promotion and delegated examining files (electronic and paper), and ensures files contain all required documentation.

Types correspondence, memoranda, meeting minutes, policy materials, tables, reports, travel requests or vouchers, or other similar materials from handwritten copy, rough copy, or typewritten materials, being responsible for correct punctuation, spelling, capitalization, grammar, etc.