ADMINISTRATIVE SPECIALIST

Full Job Description

Applications accepted from: ALL PERONS INTERESTED
Job Classification: ADMINISTRATIVE SPECIALIST
Posting Number: PN# 38266
Division: EMPLOYEE SERVICES
Reporting Location: 1200 TRAVIS ST. 12TH FLOOR
Workdays & Hours: MONDAY - FRIDAY; 8 AM – 4 PM*
*Subject to change


DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
Performs varied professional administrative functions in the research, development, interpretation and implementation of the assigned department’s fiscal and operational policies and procedures.

RESPONSIBILITIES:
• Support the supervisor with oversight and administration of employee retirement programs.
• Coordinate Metro Q Card requests and distribution.
• Assist in the review and processing of foreign language pay documentation.
• Interprets and disseminates administrative policies and procedural revisions for staff implementation.
• Provides guidance to department staff in various activities necessary to attain operational goals.
• Composes correspondence, directives, speeches, etc.; prepares drafts on various departmental matters and edits material as required.
• Prepares and analyzes the department’s annual budget and budget revisions; manages expenditures and monitors line items balances.
• Responds to written and telephone inquiries, requests and complaints from the general public.
• Conducts studies of department organization and operation; coordinates preparation of report on findings and offers recommendations concerning various problems.
• Represents department head at designated conferences, meetings, and public events.
• Assists, as needed in producing public information activities, including preparing news releases, brochures, visual presentations, etc.
• Participates in special projects as assigned.
• All duties and responsibilities may not be included in the above job description.

WORKING CONDITIONS
The position is physically comfortable; the individual has discretion about walking, standing, etc.
There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions.

“Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”
If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.

Requirements

EDUCATIONAL REQUIREMENTS
Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.

EXPERIENCE REQUIREMENTS
Three years of administrative experience are required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.

LICENSE REQUIREMENTS
None.

Qualifications

Preference shall be given to applicants with the following qualifications:

• Strong computer skills, including proficiency in Microsoft Word and Excel

• Ability to efficiently manage documents, spreadsheets, and data

• Excellent written and verbal communication skills

• Strong organizational skills

• Exceptional attention to detail

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6**

Additional Information

SELECTION/SKILLS TESTS REQUIRED
Department may administer skills assessment test.

SAFETY IMPACT POSITION NO

SALARY INFORMATION
Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.

Pay Grade 20

APPLICATION PROCEDURES
Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov.

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call (713-308-1228).

If you need special services or accommodations, call (713-308-1228). (TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.


EOE – Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.