ADMINISTRATIVE ASSISTANT 3
State of Washington
FreshPosted Mar 2
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Posted: March 2, 2026 (1 day ago)
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Administrative Assistant 3 - SCCC
State of Washington
Dept. of Corrections
Location
Washington, 98504
Salary
$4,632 - $6,200
per month
Type
Closes
March 10, 2026
Job Description
Summary
This job is for an administrative assistant in a Washington state prison's health services, where you'll handle scheduling for nurses, manage calendars and meetings, and support office operations under a nursing supervisor.
It involves keeping sensitive patient and staff information confidential while coordinating coverage for absences and ensuring compliance with rules.
A good fit would be someone organized, detail-oriented, and comfortable working in a secure correctional environment with a focus on teamwork.
Key Requirements
- Experience prioritizing and coordinating office operations and work assignments to meet deadlines
- Ability to maintain supervisor's calendar, schedule meetings, and handle travel arrangements
- Proficiency in creating and managing nursing schedules, including vacations, overtime, and coverage for absences
- Knowledge of compliance with collective bargaining agreements (e.g., Teamsters 117), House Bill 1290, and DOC policies
- Strong communication skills for relaying messages, attending meetings, and interpreting policies
- Commitment to confidentiality with sensitive patient and staff information
- Flexibility to assist other health services supervisors and perform delegated duties
Full Job Description
Administrative Assistant 3
Stafford Creek Corrections Center
Aberdeen, WA.
Hourly salary: $26.62-$35.63
Monthly salary: $4,632.00-$6,200.00
Schedule: 8:00am-4:30pm (0800-1630) Monday-Friday (Sat/Sun off)
The Department of Corrections is seeking a highly motivated and qualified Administrative Assistant 3 for the Stafford Creek Corrections Center located in Aberdeen, WA.
Under the direct supervision of the Registered Nurse 4 (RN4), this position provides support by independently prioritizing and coordinating office operations and work assignments for the RN4 to meet internal and external deadlines.
This includes keeping supervisor(s) informed of issues that may require review or action.
Participates in planning meetings and may attend meetings on supervisor’s behalf, presenting supervisor’s position. Relays messages and instructions from the supervisor to staff members.
Provides interpretation of explanation of supervisor's policies or viewpoints.
Maintains supervisor’s calendar, schedules meetings and appointments, and reviews and responds accordingly to supervisor’s outlook.
The incumbent will facilitate Health Services facility clearances requiring entry to the Health Services Building for nursing purposes and act as the backup for other clearances when needed ensuring DOC protocol is followed.
Duties also include answering phones, scheduling meetings, arranging travel and expense reimbursements for all nursing staff. Setting deadlines to the on-call nursing staff each month.
Create and compile the Nursing Schedule, including all annual vacation segments that were approved and adding in all the approved supplemental leave for the next month, by the 15th of the month for the next month, develops and posts the voluntary overtime sign up sheet by the 15th of the month for the next month.
Coordinates coverage for the scheduled absences for nursing staff to include coordination of nursing absences for Continuing Education Units.
Coordinate and schedule AIS (Annual In Service) for all nursing staff. May assist with other tasks as assigned by the administrative team.
This position requires confidentiality as the work involves sensitive patient and staff information.
This incumbent in this position may also assist other health services supervisors as time allows and may also perform other delegated administrative duties as needed as a positive member of overall team of Correctional Health Services Support staff.
The mission of the Department of Corrections is to 'improve public safety by positively changing lives’. For additional information visit our website at doc.wa.gov
Application assessment will be ongoing; the hiring authority reserves the right to offer the position at any time during the recruitment process. It’s the applicant's advantage to apply as early as possible. This recruitment could be used to fill multiple permanent or non-permanent positions.
Requirements
Nursing Schedule – prepares, drafts, organizes and fills the roster for the Nursing team, in accordance with the Teamsters 117 Collective Bargaining Unit and in consultation with the RN4s and RN3s:
Analyze and determines most cost effective coverage for nursing assignments, keeping schedule up to date, prepare, organize and ensure assignment are in compliance with the Teamsters 117 Collective Bargaining Agreement, House Bill 1290, DOC 880.130 Continuing Education Policy (required by Washington State nursing licensure) regarding assignment, etc.
Reviews all prescheduled leave requests and verified availability of coverage then recommends approval/denial to the RN3 designee based on available staff coverage.
Training: Schedules nursing staff for Correctional Worker Core (CWC) for new hires and arrange for coverage. Schedule new hires for orientation, while coordinating with designated RN3.
Schedule and arrange coverage and create alternate work schedules form for nursing staff to attend mandatory Annual-In-Service training in compliance with DOC standards.
Primary administrative support for Registered Nurse 4, Registered Nurse 3 and other Health Services Managers/Supervisors as needed:
- Independently prioritize and coordinate office operations.
- Performs projects and other administrative services.
- Edits/revises. Updates weekly duty officer packet.
- Facilitates collecting information for clearances.
- Collecting and maintains CPR/CEU records for nursing staff to include, logging current CPR training records and continuing education units necessary for maintaining licensure requirements by Washington State for licensure in compliance with policy 880.130.
- Travel: Request and complete all travel for RN2, RN3 and RN4 positions by following the employee travel process. Ensure all receipts are collected and submitted with appropriate reimbursement paperwork. Serves as a resource for other health services staff when necessary.
- LID coordinator: will ensure all access has been properly submitted for all new nursing staff and will need to troubleshoot and resolve any access errors for all nursing staff.
Other duties as assigned:
- Posting monthly nursing schedule by the 15th of each month, in accordance with Teamsters 117 Collective Bargaining Agreement.
- Posting monthly nursing voluntary overtime sign up sheets by the 1st of each month.
- Collecting on-call nursing staff availability by the 10th of each month.
- Complete additional tasks as assigned.
Qualifications
Required Qualifications:
- High School Diploma or GED equivalent.
AND
- Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
OR
- Formal education will substitute year-for-year experience.
Demonstration of Core Competencies:
ADDITIONAL CORE COMPETENCIES FOR SUPERVISORS AND MANAGERS
People Management – Meets regularly with each employee to set and clarify expectations and provide feedback and coaching.
Uses formal and informal methods to monitor and track each employee’s performance. Distinguishes between high and low performers and recognizes and rewards results for high performers.
Actively works to identify and retain talent. Deals promptly with performance problems by working with staff to diagnose problems, develop solutions, and monitor progress.
Has the knowledge and will to take effective action with employees when performance coaching efforts fail and situation warrants.
Attempts to discover what motivates each employee and uses that knowledge to benefit both the individual and the organization.
Identifies employees’ development needs and provides meaningful development opportunities. Conducts quality performance appraisals on time. Assists with professional development and planning.
Managing for Results – Establishes performance expectations and goals for his/her team that are specific and measurable and accepts personal responsibility for results.
Ensures that each member of his/her team has the resources and tools to meet performance expectations. Meets regularly with team and talks about team performance and ways to improve.
Desired Qualifications:
- Demonstration of core competencies listed above.
- Professional experience in maintaining calendars, schedules, making travel arrangements, coordinating and arranging meetings and appointments, and preparing tra correspondence.
- Excellent oral and written communication skills with customer service orientation.
- Proficiency in computer applications and experience with general office equipment.
- Intermediate to advanced skills in Microsoft Office Suite, including Word, and Excel.
- Ability to work independently, prioritize assignments and manage time efficiently.
- Experience working in a health service environment and knowledge of medical terminology.
- Experience in a correctional environment.
Additional Information
Mission: The mission of DOC is to improve public safety by positively changing lives.
Our Vision: Working together for safer communities.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.
Our Core Values:
- Cultivate an environment of integrity and trust: Corrections values partnership and trust. We foster openness and support courageous conversations. We are committed to doing what we say we are going to do by being accountable and taking personal ownership in our actions.
- People's safety: Corrections believes in creating an environment that values physical, mental, and emotional security and well-being. We honor those who advance safety for all.
- Positivity in words and actions: At Corrections, we assume positive intentions and believe there is a shared desire for the best outcome. We consistently demonstrate positive behavior and always put forth our best effort.
- Supporting people's success: Corrections is committed to our community – understanding individuals, instilling hope, embracing change, and providing opportunities.
Respectful and inclusive interactions: Corrections appreciates and values individuals by promoting an inclusive and diverse environment, which encourages safety.
We respect, value, and listen to the thoughts, feelings, and perspectives of our stakeholders and consider the impact on those we serve as well as each other.
IMPORTANT NOTES:
Please include a minimum of three (3) professional references with your application.
A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.
If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
**Please note: Phone number AND email address are required for all professional references.
- A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
- Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
- Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
- This position may be represented by a bargaining unit.
We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.
A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.
When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
- Requires respirator medical evaluation questionnaire, fit testing, training, and use of respiratory protection as required by the WA Industrial Safety & Act standards. Refer to WAC 296-842 to learn more.
- Must be able to work in spaces, climb stairs, walk long distances, and frequently lift up to 30 pounds. Under rare circumstances this position may be required to lift or carry up to 50 pounds and push up to 100 pounds.
- Candidates who are offered a job with the Department of Corrections must possess work authorization that does not require sponsorship by the employer for a visa now or in the future.
- Salary is based on experience and is determined at the time a final offer of employment is made. The salary range listed in the job posting includes Steps A-M. Step M is a longevity step and is typically gained six years after being assigned to Step L in your permanent salary range.
- DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visit www.uscis.gov.
Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application.
You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.
DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.
The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.
https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents
We are committed to hiring individuals who possess core diversity competencies:
Foster a positive attitude and openness toward the ever changing social and cultural makeup of the workplace.
- Work effectively with people of different perspectives, abilities, disabilities, races, religions, ages, lifestyle preferences and social, ethnic and cultural backgrounds.
- Respectfully acknowledge people's differences and recognize these differences as important and valuable.
- Promote inclusiveness.
- Be culturally sensitive and appropriate.
- Respect and value diverse backgrounds and traditions.
What We Offer:
As an employee of the Department of Corrections, your work-life integration is a priority.
Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.
Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:
- Up to 25 paid vacations days a year
- 8 hours of paid sick leave per month
- 12 paid holidays a year
- Generous retirement plan
- Flex Spending Accounts
- Dependent Care Assistance
- Deferred Compensation and so much more!
Many DOC jobs are covered by the Public Safety Employees' Retirement System (PSERS).
If someone moves from a Public Employees Retirement System (PERS) eligible position to a PSERS eligible position, they actually retire under two different systems/plans.
For more information, please contact the Department of Retirement System at: 1-800-547-6657.
DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental or physical disability or the use of a trained guide dog or service animal by a person with a disability.
For questions about this recruitment, or to request reasonable accommodation in the application process, please email lindsey.martinez@doc1.wa.gov or call at (425) 760-4485.
For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.
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