Regional Administrative Assistant 5 (AA5) - Tumwater

Full Job Description

Our vision is to ensure that “Washington state’s children and youth grow up safe and healthy— thriving physically, emotionally, and academically, nurtured by family and community."

Job Title: Regional Administrative Assistant 5 (AA5)

Location: Tumwater, WA (Hybrid)

Closes: 3/9/26

Salary: $5011 - $6735 Monthly.

We're looking for a Regional Administrative Assistant 5 (AA5) to serve as the Regional Administrator’s principal assistant.

Our ideal candidate will plan independently and initiate action to ensure we strive to meet our regional goals. If you like developing new work methods and solving problems, we encourage you to apply.

Click here to learn more about DCYF.

The Opportunity:

In this position, you will play a crucial role in planning, organizing, coordinating, and developing region-wide administrative goals, objectives, and procedures.

This includes establishing quality controls to ensure that high-profile and high-risk assignments, such as those from executive staff, are assigned to appropriate regional staff to be completed within established timeframes.

Some of what you'll do:

• Serve as the Regional Administrator’s principal assistant with delegated authority to accomplish their administrative responsibilities and assignments.
• Plan, organize, coordinate, and develop region-wide administrative goals, objectives, and procedures.
• Compile and analyze data and review Area Administrators' and staff work for completeness, making or directing changes when necessary.
• Ensure complaints and concerns raised by clients and community members are properly addressed, and incident reporting procedures are followed.
• Manage and maintain executive documents on shared drives and appropriate filing systems.
• Organize materials submitted to the Regional Administrator; sort, read, and annotate incoming mail and documents, and determine action when necessary.
• Participate in strategic and tactical meetings with the Regional Administrator, Deputy Regional Administrator, and Area Administrators.
• Coordinate and manage the Regional Administrator's calendar.
• Represent the Region on agency-wide projects and activities related to administrative initiatives and issues.
• Coordinate the region’s staffing and union-management activities.
• Process approvals of FTE allotments and ensure the completion of appropriate documentation.
• Work closely with Human Resources to assist the Regional Administrator.

What we're looking for (Required Qualifications):

Equivalent education and experience totaling seven (7) years of office/clerical, secretarial, bookkeeping, accounting, supervisory, or general administrative work.
OR
A Bachelor’s degree in Business Administration, public administration, or a closely allied field AND three (3) years of administrative or supervisory experience.
OR
Two years as an Administrative Assistant 3 (AA3).
OR
One year as an Administrative Assistant 4 (AA4).

Additional qualifying experience may substitute for education on a year-for-year basis.
Graduate study may substitute for up to two years of experience on a year-for-year basis.


AND

• Proficiency in Microsoft Outlook, Teams, Word, Excel, Publisher, PowerPoint, and Adobe Acrobat, and database applications such as Access and FamLink.
• Ability to interpret in-depth travel guidelines, including DCYF Accounting policies, SAAM policies, and OFM regulations.
• Ability to work independently to establish priorities and organize work to enable completion of assigned tasks.
• Ability to exercise good judgment, problem-solving ability, and multitasking to complete all assignments in a timely and accurate manner.
• Ability to maintain confidentiality of client and personnel information.
• Ability to analyze sensitive issues and provide advice and consultation on these issues.
• Ability to troubleshoot and resolve computer hardware, software, and other electronic equipment issues.
• Ability to create presentations, complex charts and graphs, and electronic forms.
• Ability to write and prepare clear and effective reports and other documents.
• Ability to create and maintain tracking and monitoring systems.
• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

How do I apply?
Complete your applicant profile and attach the following:

• Cover Letter
• Transcripts - if applicable to qualifications (Unofficial transcripts are acceptable for application submission)

Supplemental Information:

The Department of Children, Youth, and Families (DCYF) is committed to Washington’s children and youth growing up safe, healthy, and thriving.

We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve.

If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

This recruitment may be used to fill multiple vacancies.

The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within one year of their appointment.

Degrees must be obtained from an accredited college or university whose accreditation is recognized by the U.S.

Department of Education and the Council for Higher Education Accreditation (CHEA), or a foreign equivalent verified by a NACES-approved organization at naces.org.

Foreign Equivalency certification must be attached to the application for degrees obtained outside the U.S.

Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please blackout (redact) the social security number before attaching any documents. For additional information on Veteran's Preference and guidance on how to determine if you are eligible, click here.

For more information about this position or if you need an accommodation throughout the application/interview process, please contact DCYF recruiter.

If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) 524-5627 or email support@neogov.com.

Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-664-1960.

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