Administrative Assistant 3 - CBCC

Full Job Description

Requirements

Duties include, but are not limited to:

• Coordinate Operational Memorandum (OM) revisions with Subject Matter Experts.
• Seek clarification from Headquarters (HQ) Policy Office during the revision process.
• Coordinate urgent revisions to OM when the facility has procedural changes within policy guidelines.
• Produce final draft and submit to HQ for approval.
• Update Emergency Management Cabinet's information quarterly: manuals 1-3 and flash drive.
• Maintain monthly training, rosters, and member files for all specialty teams.
• Track quarterly fire drills, monthly emergency management preparedness drills and monthly functional drills.
• Provide reports for audits.
• Create and update facility forms.
• Maintain site apps and permissions.
• Track tort claims.
• Submit investigated claims to the Associate Superintendent of Operations and Security for approval and signature.
• Track and respond to Incarcerated Individual's kites/kiosk messages to see Correctional Industries (CI) Optical.
• Place Incarcerated Individuals on the call out.
• Group Violence Reduction Strategy (GVRS) documentation and filing.
• Administrate Support for the Associate Superintendent of Operations.

Qualifications

Required:

• High School diploma or Equivalent.

AND

• Three years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
  • Formal education may substitute year-for-year for the required experience.

Additional Information

Vision: Working together for safer communities.
Mission: Improving public safety by positively changing lives.
Our Commitment: To operate a safe and humane corrections system and partner with others to transform lives for a better Washington.

DOC is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, sex, marital status, sexual orientation, gender identity, gender expression, age, honorably discharged veteran, veteran status, genetic information, or the presence of any sensory, mental, or physical disability or the use of a trained guide dog or service animal by a person with a disability.


IMPORTANT NOTES:
• In order to be considered for this position, please attach the following items with your application:

1. Resume
2. Cover Letter

Please include a minimum of three (3) professional references with your application.

A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies.

If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.**Please note: Phone number AND email address are required for all professional references.

A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.

Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.

We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws.

A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.

Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.

Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire.

When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.

This position may be represented by a bargaining unit.

DOC complies with the employment eligibility verification requirements for the federal employment eligibility verification form I-9.

The selected candidate must be able to provide proof of identity and eligibility to work in the United States consistent with the requirements of that form.

https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents

DOC does not use E-Verify; therefore, we are not eligible to extend STEM-Optional Practice Training (OPT). For information, please visitwww.uscis.gov.

What We Offer:

As an employee of the Department of Corrections, your work-life integration is a priority.

Washington State employees are offered one of the most inclusive and competitive benefits packages in the nation.

Besides comprehensive family insurance for medical, dental, and vision, these perks also may include:

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 11 paid holidays a year (12 in 2022 for Juneteenth)
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!

For questions about this recruitment, or to request reasonable accommodation in the application process, please email jeanett.newman@doc1.wa.gov or call (360) 203-1219. For TTY service, please call the Washington Relay Service at 7-1-1 or 1-800-833-6388.