Administrative Assistant 2

Full Job Description

Are you ready to take your administrative career to the next level? The Real Estate and Vehicle Licensing Division of the Bureau of Professional and Occupational Affairs is searching for a motivated Administrative Assistant 2. This position gives you the opportunity to utilize your communication skill set as you serve as the liaison between board members, board counsels, prosecuting attorneys, licensees, the public, bureau staff, and other governmental agencies. If you are interested in learning about the assigned board’s laws, regulations, and policies, we have the perfect job for you!

Requirements

As an Administrative Assistant 2, you will serve as the primary resource for board-related information regarding board laws, regulations, and policies for the general public and other staff.

Work involves participating in the development of the regulations through recommendations to the board and board counsel to assist in the effective administration of the laws and regulations, as well as establishing licensure eligibility review criteria based on the laws and regulations for processing by technical support staff.

You will be responsible for coordinating board meetings, preparing agendas, reviewing and editing all official minutes, and completing post meeting follow-up activities.

You will also have the opportunity to attend and testify at formal hearings on board-related matters as the official custodian of the records and provide licensure record information to legal staff.

Additional responsibilities include:

• Analyzing administrative operations and making recommendations for improvements to existing procedures
• Providing training in administrative operations and procedures to technical support staff
• Providing statistical information and technical data to the Budget and Financial Management Office for the development of fees for the licensing board
• Coordinating and reviewing board member reimbursement documentation, including advance travel approvals, travel expense vouchers, per diem requests, and other related forms

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:30 AM to 5:00 PM, Monday - Friday, with a 60-minute lunch. Work schedule may be negotiable.

Telework: You may have the opportunity to work from home (telework) part-time (up to 50%), upon successful completion of the probationary period.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• One year of experience as a staff assistant to an administrative officer or as a technician in a staff service of a large organization; and such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency.
• You must be able to perform essential job functions.

Commonwealth employees who wish to use their seniority rights must apply to the internal posting for their seniority rights to be considered.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.