Administrative Assistant 1

Full Job Description

Do you want your office and administrative support work to help ensure that all children and students have access to healthy meals?

Apply for this Administrative Assistant 1 position with the Department of Education, Food & Nutrition/Child Nutrition Program’s Administrative & Technical Support team.

With us, you will help program sponsors, program staff, and field services staff by the providing information and assistance they need to complete work accurately and in a timely manner, as well as provide support to internal teams with various reports.

Be part of something bigger than yourself with us!

Requirements

In this position, you will provide administrative support for the Bureau of Food & Nutrition staff in the area of administrative pre-reviews for School Nutrition Programs (SNP) and the Child and Adult Care Food Program (CACFP).

This includes communicating information, providing technical assistance, and completing reports.

Responsibilities involve processing broadcast emails, communicating directly with program and field staff to provide technical assistance navigating forms and completing fields in each document, tracking correspondence, and proactive follow up about discrepancies and deadlines.

You will be reviewing documentation provided by sponsors for accuracy and completeness, analyzing this information to determine if it is valid and in compliance with federal regulations, validating claims, determining if claims for reimbursement are valid or if additional action is needed, and tracking all correspondence.

Our team will also rely on you to assist and oversee updates to guidelines and procedures.

This includes participating in meetings, assessing the impact of federal guidance or regulation changes on Pennsylvania policies and procedures, routinely assessing processes for efficiency, and making recommendations to streamline processes.

Work involves responsibility for a variety of monthly, annual, and longer-term reports to support these assessments, the development of effective recommendations, and other division functions.

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information:

• Full-time employment
• Work hours are 8:00 AM to 4:30 PM, Monday - Friday, with a 60-minute lunch.

Telework: You may have the opportunity to work from home (telework) part-time, up to four days per week. Staff is currently required to report to the office on Thursday each week.

In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania.

If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time.

Additional details may be provided during the interview.

• Salary: In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

Qualifications

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Such training as may have been gained through graduation from a four year college or university; or
• Any equivalent combination of experience and training.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

How to Apply:

Resumes, cover letters, and similar documents will not be reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position.

Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).

If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.

Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.

Failure to comply with the above application requirements may eliminate you from consideration for this position.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS):

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce.

The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania.

The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law.

All diverse candidates are encouraged to apply.

Additional Information

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.