Accounting Technician

Full Job Description

The position is in the Veterans Health Administration (VHA), at the Sheridan VA Health Care System.

The employee is responsible for maintaining and controlling accounts and accounting transactions in a highly complex finance and dual accounting system.

The employee reconciles numerous general ledger accounts. The employee assists in the completion of various financial quality assurance reviews.

The employee is responsible for accurate processing of obligations and payments to various entities.

To qualify for this position, applicants must meet all requirements by the closing date of this announcement, 02/23/2026.

Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement.

For a GS-7 position you must have served 52 weeks at the GS-6. The grade may have been in any occupation, but must have been held in the Federal service.

An SF-50 that shows your time-in-grade eligibility must be submitted with your application materials.

If the most recent SF-50 has an effective date within the past year, it may not clearly demonstrate you possess one-year time-in-grade, as required by the announcement.

In this instance, you must provide an additional SF-50 that clearly demonstrates one-year time-in-grade.

Note: Time-In-Grade requirements also apply to former Federal employees applying for reinstatement as well as current employees applying for Veterans Employment Opportunities Act of 1998 (VEOA) appointment.

You may qualify based on your experience and/or education as described below: Specialized Experience: You must have one year of specialized experience equivalent to at least the next lower grade GS-6 in the normal line of progression for the occupation in the organization.

Examples of specialized experience would typically include, but are not limited to: Reconciles Accounts and Reviews transactions by comparing account balances with related data to assure agreement; reviewing records and source documents to identify the sources of discrepancies; and determining the entries required to bring the account into balance.

Reconciliations include Inventory Accounts, Accounts Payable, Suspense Accounts, Accounts Receivable, General Post Fund accounts, Personal Funds of Patients accounts and Work in Process Report.

Posts and maintains manual and computerized ledgers and related subsidiary journals.

Maintaining and controlling accounts and accounting transactions in a highly complex finance and accounting system: Includes verifying the accuracy and completeness of the accounting data, determining the accounts and subsidiary accounts affected and determining the entries to be made.

Transactions include purchase orders, 1358's, 2237's, bills of collection, deposits, debit vouchers, returned checks, cancelled payments, fee basis liquidations, convenience checks and replenishments.

Examines, verifies, and maintains financial accounts and accounting data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data.

Verifies accuracy and completeness of document to ensure that service or supplies have been certified as to receipt.

Documents are classified for cost, posted and coded for Financial Management System (FMS) input.

Researches, interprets, and verifies which appropriation and general ledger accounts a document and subsequent accounting transactions will affect; establishes routines for input of these transactions.

Perform a wide variety of interrelated steps, conditions and procedures or processes required to maintain complex accounting or other fiscal transactions to include allotments, accrual, cost and general ledger accounting methods and techniques.

Processes the most difficult procedural and technical tasks or actions and handles problems and deviations in accordance with instructions, policies, previous training, or accepted practices.

Education: There is no education substitution at this grade level.

You will be rated on the following Competencies for this position: Arithmetic/Mathematical Reasoning Customer Service Decision Making Flexibility Integrity/Honesty Interpersonal Skills Reading Comprehension Self-Management Teamwork Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience. Note: A full year of work is considered to be 35-40 hours of work per week.

Part-time experience will be credited on the basis of time actually spent in appropriate activities.

Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment.

Physical Requirements: The work requires some physical effort, such as standing, walking, bending, and sitting. There are no special physical demands.

For more information on these qualification standards, please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Major Duties:

Examines Accounts Classifies and Processes Transactions 55% The employee is responsible for maintaining and controlling accounts and accounting transactions in a highly complex finance and accounting system: Includes verifying the accuracy and completeness of the accounting data, determining the accounts and subsidiary accounts affected and determining the entries to be made.

Transactions include purchase orders, 1358's, 2237's, bills of collection, deposits, debit vouchers, returned checks, cancelled payments, fee basis liquidations, convenience checks and replenishments.

Prepares all necessary documents for transfer of funds whether intra-agency or interagency. Ensures the timely preparation of all reports for Department of Treasury, agency and local management.

Furnishes feeder data for the preparation of management budget reports.

Examines, verifies, and maintains financial accounts and accounting data and classifies accounting transactions including the verification of the accuracy and completeness of the accounting data.

Reviews and classifies many types of financial transactions involving the operation of the Sheridan Healthcare System including journalizing corrective actions for erroneous conditions.

To verify their accuracy and the adequacy of supporting data. Researches and analyzes discrepancies or problems noted and determines the corrective entries required to adjust accounts.

Also recommends actions to prevent recurrence of similar discrepancies.

Reconciles Accounts and Review's Transactions 25% By comparing account balances with related data to assure agreement; reviewing records and source documents to identify the sources of discrepancies; and determining the entries required to bring the account into balance.

Reconciliations include Inventory Accounts, Accounts Payable, Suspense Accounts, Accounts Receivable, General Post Fund accounts, Personal Funds of Patients accounts and Work in Process Report.

For timeliness and reasonableness and resolves problematic areas. This includes review of undelivered orders, accounts payable, accounts receivable and others.

Determines the general ledger accounts, journals, and subsidiary accounts affected, and the debit and credit entries to be made.

Posts and maintains manual and computerized ledgers and related subsidiary journals.

Conducts Audits/Financial Reviews/Accounting Coverage 20% Receives and analyzes various types of documents to determine propriety, validity, budget, expenditure limitation, completeness and correctness of account data.

Matches disbursing documents with obligation documents. Verifies accuracy and completeness of document to ensure that service or supplies have been certified as to receipt.

Documents are classified for cost, posted and coded for Financial Management System (FMS) input.

Monitors and makes input to current vendor file so that vendors may be paid promptly under the FMS system.

Incumbent has technical responsibility for the maintenance, auditing, and reconciliation of the general and subsidiary ledger accounts, for the preparation of accurate and timely reports, and for the control of funds.

Determines the nature of errors and makes adjustments in the correct appropriation to a variety of interrelated accounts.

Researches, interprets, and verifies which appropriation and general ledger accounts a document and subsequent accounting transactions will affect; establishes routines for input of these transactions.

Reconciles through the use of approved formulas all subsidiaries with controlling general ledger accounts. Of the various functions both within and outside Finance Service.

The incumbent is expected to have a good working knowledge of all the operations in the Accounting Section to assist when other employees are on vacation including the Voucher Examiner position and Agent Cashier.

Serves as Alternate Agent Cashier, which is responsible for the collection and disbursing of funds as appropriate. Performs other duties as assigned.

Work Schedule: 7:30-4:00, Monday-Friday Telework: Telework may be authorized on a situational or Ad Hoc basis Virtual: This is not a virtual position.

Position Description/PD#: Accounting Technician/PD13162A Relocation/Recruitment Incentives: Not Authorized Critical Skills Incentive (CSI): Not Authorized Permanent Change of Station (PCS): Not Authorized PCS Appraised Value Offer (AVO): Not Authorized