Academy Training Specialist SME (Open to both U.S. Citizens and Federal Employees)

Full Job Description

This position is located in the Department of Professional Development and Career Services, United States Merchant Marine Academy, Maritime Administration (MARAD).

This position is established to provide administrative support to the shipboard training program.

To meet the minimum qualifications for this position, you must (1) meet the Education Requirement for the series, (2) provide a copy of transcripts for verification, AND (3) meet either the education or experience qualifications for the grade at which you are requesting consideration.

To qualify for the GS-09 on Experience, you must have at least one year of experience equal or equivalent to the GS-07 it must include: Experience applying rules, regulations, guidelines governing a variety of records.

Experience with office administrative and clerical practices and procedures including correspondence, file maintenance, and report preparation.

Experience using various office automation applications and systems to prepare a variety of materials and documents in various formats.

To qualify for the GS-09 on Education alone, you must have: 2 years of progressively higher-level graduate education leading to a master's degree or have been awarded a master's or equivalent graduate degree.

You can also qualify based on a combination of graduate education and experience. This must be fully supported by your resume and transcripts, provided with your application.

KNOWLEDGE, SKILLS AND ABILITIES (KSAs): Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas: Attention to Detail - Thorough when performing work and conscientious about attending to detail.

Compliance - Knowledge of procedures for assessing, evaluating, and monitoring programs or projects for compliance with Federal laws, regulations, and guidance.

Computer Skills - Use computers, software applications, databases, and automated systems to accomplish work. Oral Communication - Make clear and convincing oral presentations.

Listens effectively; clarifies information as needed.

For all types of consideration, experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social).

Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

You will receive credit for all qualifying experience, including volunteer experience For additional information about applying to Federal positions, please click on the following link: https://www.opm.gov/frequently-asked-questions/employment-faq/federal-hiring/how-do-i-apply-for-federal-jobs/ Students enrolled in a qualifying degree program can apply if the anticipated graduation date is within six months of closing date of the announcement.

Graduation transcript must be received before start date. Other applicants must meet all qualification requirements by the closing date of this announcement. Major Duties:

As an Academy Training Specialist, you will: Prepare, compile, and maintain all records and data covering Midshipman Internship assignments and grades, Sea Projects grades, award for excellence, and remediation of deficiencies.

Exercise responsibility for the accuracy and completeness of Midshipmen records and internal and external reporting. Maintain confidentiality of Midshipmen records.

Maintain and update database, utilizing a personal computer, from data provided by Academy Training Representatives records documenting Midshipmen Sea year assignments.

Utilize information in the database to prepare notification to the U.S. Coast Guard concerning Midshipmen eligibility for license qualifications, graduation, etc. Assist with twice-yearly career fairs.

These duties include set-up, contact with employers, liaison with employers, scheduling interview space, and handling display materials. Communicate with employers having unique hiring requirements.

Coordinate additional corporate employment practices which may include medical requirements.

THE IDEAL CANDIDATE STATEMENT: This position is ideal for a highly motivated professional who has good communication skills in order to deal effectively with all levels of the Academy, Midshipmen, parents, maritime transportation companies, other Federal Agencies and the general public.