Workforce Systems Coordinator

Full Job Description

Love Colorado? There is no better way to define your future and build your career than to work for the State of Colorado.

Finding Your Purpose

When you work for the State of Colorado, you're working to improve your community, impact the lives of those around you, and ensure that our shared natural resources will be available for generations to come.

Finding Your Passion

Each position makes a difference by helping people, enhancing our livelihood and making Colorado a better place to live. Learn more about the mission of each of our Departments and Institutions and the unique roles they serve!

Colorado for All

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Colorado For All - Colorado Employee Reflections

Department Information

Colorado Governor Jared Polis is committed to building a Colorado For All, a place where everyone has an opportunity to succeed and live the Colorado way of life.

Governor Polis is focused on lowering health care costs for hardworking Coloradans, transitioning the state to renewable energy sources, ensuring every Colorado child gets a quality education, making housing more affordable and available, improving public safety, and building an economy that works for everyone.

The Office of the Governor's staff includes budgeting, communications and outreach, legal counsel, legislative liaison, operations, policy and research, and scheduling.

Mission of Governor’s Office of Operations

To empower state agencies to deliver on the administration’s core policy priorities, while addressing urgent operational challenges and constantly improving performance. For more information about the Operations team, visit our website here: https://operations.colorado.gov/.

Requirements

Position Title: Workforce Systems Coordinator

Department: Governor’s Office of Operations and Cabinet Affairs

FLSA Status: Exempt

Term Limited: The position is funded through June 2027

Organizational Relationships: The Workforce Systems Coordinator reports to the Lead for Workforce Systems Coordination. This position supports the Office of Operations and Cabinet Affairs and the Senior Policy Advisor on Workforce within the Governor’s Office.

Expected Annual Travel: Occasional in-state travel.

Summary of Functions: The Workforce Systems Coordinator supports the Workforce Systems Coordination Team to ensure seamless coordination of team deliverables and administrative functions.

This position assists with coordinating team-wide workflows and project management, including implementing and maintaining team processes and timelines.

The Workforce Systems Coordinator also serves as a liaison between internal and external stakeholders and plays a critical role in maintaining timely and ongoing communication between the Workforce Systems team and state agencies.

This position serves as the administrative lead for the Workforce Systems Coordination Team and plays an active role in day-to-day meetings and operations.

This includes coordinating meetings and events, gathering briefing materials, and providing quality control for information and task gathering.

This role will attend meetings alongside members of the Workforce Systems Coordination Team to capture notes, track action items, and ensure completion of next steps.

Additionally, this role will lead special projects, as assigned, and be provided opportunities to apply their skills in support of team objectives.

The ideal candidate should be detail-oriented, highly organized, proactive, collaborative, and an innovative thinker.

Candidates should also be able to demonstrate strong critical thinking, pattern recognition, and analytical skills, and the ability to adapt quickly and operate nimbly in a fast-paced work environment.

Duties and Responsibilities:

Internal Operations

• Serves as a liaison between the Governor’s Office, state agencies and external parties. This includes fielding inquiries and facilitating ongoing communication across multiple organizations, triaging information as needed.

• Supports Workforce Systems Coordination Team leadership with workstream tracking to ensure shared awareness of key deliverables, priorities, and timelines, and help manage staff workloads. Develops and maintains systems of effective project and process management.

• Creates and ensures timely delivery of relevant briefing materials for the Governor, the Director of Operations and Cabinet Affairs, and other members of Governor’s Office leadership.

• Coordinates and attends all Workforce Systems Coordination Team meetings, as well as specific meetings alongside members of the Workforce Systems Coordination Team to distribute agendas, capture notes and action items, and help ensure completion of next steps.

• Ensures all public-facing information is current, accurate, and meets Colorado’s accessibility requirements.

• Serves as team lead for all event planning, logistics, and coordination. Events include staff retreats, roundtable discussions, site visits, employee appreciation, and other special events.

• Provides day-to-day technical support for hybrid and virtual meetings (e.g. Zoom, Webex, and Google Meets), ensuring smooth setup, troubleshooting issues, and managing technical logistics. This entails coordination with the Governor’s Office IT Manager to elevate critical IT requests.

Administrative

• Provides scheduling assistance for the Workforce Systems Coordination Team as needed.

• Facilitates approval processes and triages approval requests across the organization.

• Oversees document management for the Workforce Systems Coordination Team.

• Maintains and regularly updates relevant organization charts, listservs, and contact sheets.

Project Support

• Assists with specific research and analysis assignments as directed by the Lead for Workforce Systems Coordination.

• Leads and coordinates special projects as directed by Lead for Workforce Systems Coordination.

• Contributes to strategy and planning work, meetings, and other activities such as process improvement and professional development.

• Other duties as assigned.

Essential Skills:

This position requires a self-starter with strong problem-solving, critical thinking, and pattern recognition skills who can operate independently and nimbly in a dynamic and fast-paced environment. Candidates should also demonstrate personal integrity, confidence, and diplomacy.

• High level of professionalism in all written and oral communications. A strong understanding of executive-level communication is preferred.

• Exceptional time management, organizational skills, and attention to detail.

• Proficiency in Google Apps and Microsoft Suite is essential. Experience with Salesforce is preferred, but not required.

• Strong relationship-building skills and ability to collaborate effectively.

• Excellent project management and coordination skills, including the ability to create and maintain project and action item trackers.

• Basic data management and analysis skills are preferred, but not required.

• Ability to work with high levels of confidentiality and discretion.

Qualifications

Minimum Education/Experience: At least five (5) years of relevant experience. This may be exclusively work experience OR a combination of higher education, training, and work experience.

• Five (5) years of professional experience in a related field

OR

• A bachelor's degree and one (1) year of relevant work experience

OR

• An associate degree and three (3) years of relevant work experience

Preferred Qualifications:

• A degree in political science, administrative social work, public policy, business administration, organizational effectiveness, or another related field.

• Previous experience in government or business administration, project management, process improvement, data analytics, customer service, or another related field.

Conditions of employment:

Applicants must pass a thorough background check prior to employment. Applications will be considered from residents and non-residents of Colorado; however, applicants must reside in Colorado at the time of employment.

Additional Information

To Apply:

A cover letter and resume must be submitted with the application for consideration.

Your cover letter and resume must provide sufficient detail about your background and experience to allow the screening panel to properly assess your experience in the required elements, including your experience and achievements.

The State of Colorado/Office of the Governor offers a generous benefits package including:

• Annual leave accrued at 13.33 hours per month (4 weeks a year)

• Sick leave accrued at 6.66 hours a month (10 days a year)

• 12 paid holidays per year

• Medical and dental plans

• State paid life insurance policy of a minimum of $50,000 or 1x annual salary

• Choice of 2 retirement plans

• 401K and 457 plans

• State paid Short Term Disability coverage

• Additional optional life and disability plans

• Credit Union Membership

• RTD pass

• Training and professional development

To learn more about State of Colorado benefits visit: https://www.colorado.gov/dhr/benefits.

Inclusion and Belonging

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply.

The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them.

Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law.

ADAAA Accommodations

The Office of the Governor is committed to the full inclusion of all qualified individuals.

As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship.

If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Staffing Coordinator (the Senior Human Resources Director) at gov_hr@state.co.us.

Please submit an online application for this position at https://www.governmentjobs.com/careers/colorado.

Reach out to the Department Contact to apply using a paper application, including any supplemental questions.

Failure to submit a complete and timely application may result in the rejection of your application.

Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.