WDVA Health Records Technician 2, Full Time - Non-Permanent, Washington Soldiers Home

Full Job Description

Health Records Technician 2 (HRT2)
Full Time - Non-Permanent
Washington Soldiers Home

We are excited to announce that we are now accepting applications for a Health Records Technician 2 (HRT2), Full-Time Non-Permanent, here at the beautiful Washington Soldiers Home, in scenic Orting, Washington!

Homes 24/7 facility differential: Updated as of July 1, 2025: This position is eligible for "Supplement Basic Shift Premium" for 24/7 Facilities. Employees who are assigned to a facility that provides direct care to residents, patients, and/or clients and whose duties are required to be performed on location will receive an additional one dollar ($1.00) per hour of supplemental basic shift premium for each hour of basic shift premium. This shift premium does not apply to overtime hours. The supplemental basic shift premium shall expire on June 29, 2027.

*This position has been posted within the assigned pay range through Step L. Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules.

Please note: The work schedule will be Monday through Friday, 8:00 am to 4:30 pm.

Hybrid/Telework: This position is not eligible for telework.

Here at the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.” As a national leader in our advocacy for nearly 500,000 veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla. These locations provide Medicare and Medicaid nursing home care to honorably discharged veterans, including, in some instances, their spouses, widows, or Gold Star.

We are excited to offer this opportunity to apply for our Health Records Technician 2, for our Washington Soldiers Home. In this role, you will act as an information resource and provide health/medical record related information to authorized medical providers, staff, and/or third party agents regarding residents. You will also assist with reviewing and updating health/medical record retention schedules; coordinate and retrieve information and respond to public records request related to medical/health records.

If you want to make a difference in the lives of our veterans and their families, then we encourage you to join our team by applying now!

Requirements

Some of what you'll be doing includes:

• Prepare and maintain health records. Maintain the health record filing system for active and inactive records.
• Participate in meetings and committees assigned (MAR, Stand-Up, etc.).
• Maintain confidentiality of both active and inactive health records. Process request for release of information for or from health records.

Perform other clerical duties pertaining to the health record program (ie filing overflow records thinned from current charts; archiving records, etc) Assist in training of staff regarding documentation or release of information as assigned.

PResent training regarding the health record system and security protected health information for staff and new employees. Maintain records management.

• Independently provide supervision for the Health Unit Coordinators.
• Perform other duties assigned.

Qualifications

Required Qualifications:

• Bachelor's degree in health information management, business administration, or related field.
• 3 year's experience working in Health Information Management (medical records) office, office management, healthcare privacy office, compliance office or closely related area.

• A combination of education and experience may be considered on a year-for-year basis. Experience must be relevant to the position.
• Certification as a Registered Health Information Technician (RHIT) or as a Registered Health Information Administrator (RHIA; or obtain RHIT Certification within 12 months of hire date.
• Must be proficient in the English language and be able to read, write and speak English.

Preferred Qualifications:

• Experience supervising staff
• Experience with software
• Experience in a long-term care setting
• Ability to work independently on projects and other assignments as needed
• Ability to design/assign work to staff as necessary

Special requirements:

Must be able to pass a DSHS BCCU Background Check every two (2) years in accordance with WDVA Policy 615.000 Background Checks.

Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.

Must comply with annual Tuberculin Screening in accordance with DVA policy 670.000 Tuberculosis Testing.

Requires medical evaluation, fit testing, training, and use of respiratory protection as required by the Washington Industrial Safety and Act standards. Must be able to wear a respirator, medical gloves, gowns, eye protection, and other personal protection as required by a job or task.

Maintain National Certification through AHIMA as a Registered Health Information Technician.

Must maintain regular and reliable attendance and be willing to work as needed.

Must successfully complete, within mandated timeframes, employee orientation and all other mandatory annual, in-service, and other required training.

Must become familiar and comply with all DVA policies and procedures and Collective Bargaining Agreements as applicable.

Must sign the confidentiality statement for all employees.

Positions requiring travel must have a valid unrestricted driver's license and must be insured if driving a privately owned vehicle on state business.

Candidates who are offered a job with WDVA must possess work authorization which does not require sponsorship by the employer for a visa now or in the future.

Additional Information

Check out this awesome video here to see what it is like to work for the WDVA!

Application Process: The top candidates will be contacted directly to interview for this position.

Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.

Please include the following documents with your application: 1. A letter of interest describing specific qualifications. 2. A current resume detailing applicable experience and education.

Finalists will be asked to provide a list of at least three professional references with current telephone numbers. Other Information:

• Prior to a new hire, a background check including criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant's suitability and competence to perform in the position.
• Must pass tuberculosis testing annually.
• Requires medical evaluation, fit testing, training and use of respiratory protection as required by the WA Industrial Safety & Act standards.
• This position is represented by the WA Federation of State Employees (WFSE).

Diversity, Equity, and Inclusion Employer

Here at YOUR Washington Department of Veterans Affairs our employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency.

Having a diverse workforce is this agency’s greatest resource of strength and knowledge.

It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service.

We are committed to building a diverse and inclusive workplace for everyone. The State of Washington is an equal opportunity employer.

Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2183.

TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials, and we will honor this as you interact with our award-winning diverse and inclusive organization.

If you have any questions regarding this announcement, program, or the agency please contact us at recruiters@dva.wa.gov.