WDVA Health Records Technician 1, Full Time - Non-Permanent, Washington Soldiers Home

Full Job Description

Health Records Technician 1 (HRT1)
Full Time – Non-Permanent
Washington Soldiers Home

Here's an exciting opportunity to get your foot in the door as a Washington State employee, working as a Health Records Technician 1 (HRT1), Full-Time Non-Permanent, here at the beautiful Washington Soldiers Home, in scenic Orting, Washington!

Homes 24/7 facility differential: Updated as of July 1, 2025: This position is eligible for "Supplement Basic Shift Premium" for 24/7 Facilities.

Employees who are assigned to a facility that provides direct care to residents, patients, and/or clients and whose duties are required to be performed on location will receive an additional one dollar ($1.00) per hour of supplemental basic shift premium for each hour of basic shift premium.

This shift premium does not apply to overtime hours. The supplemental basic shift premium shall expire on June 29, 2027.

*This position has been posted within the assigned pay range through Step L. Step M has not been published as this is considered the longevity step, in alignment with state HR compensation rules.

Please note: The work schedule will be Monday through Friday, 8:00 am to 4:30 pm. This position is expected to last less than 6 months.

Here at the Washington State Department of Veterans Affairs (WDVA), we are passionate about our mission of “Serving Those Who Served.” As a national leader in our advocacy for nearly 500,000 veterans and their family members, we strive to connect them to earned benefits as well as innovative programs focused on their overall health and wellness. In addition, we provide critical community services through a variety of programs, and at our four State Veterans Homes located in Orting, Port Orchard, Spokane, and Walla Walla. These locations provide Medicare and Medicaid nursing home care to veterans, including, in some instances, their spouses, widows, or Gold Star.

We are excited to offer this opportunity to apply for our Health Records Technician 1, for our Washington Soldiers Home. In this role, you will act as an information resource and provide health/medical record related information to authorized medical providers, staff, and/or third party agents regarding residents. You will also assist with reviewing and updating health/medical record retention schedules; coordinate and retrieve information, and respond to public records request related to medical/health records.

If you want to make a difference in the lives of our veterans and their families, then we encourage you to join our team by applying now!

Requirements

Some of what you'll be doing includes:

• Receives all physician billing and tracking regulatory visits in Point Click Care (PCC) ensuring we are meeting US Department of Veterans Affairs, Department of Social and Health Services, and CMS requirements for timely visits.
• Update Physician Visit Tracking in PCC and notify Physician of visits due to be seen.
• Reviews the providers’ documentation and selected CPT codes using the Evaluation and Management tools to ensure that the provider chose the correct code and that all billable CPT codes are selected/documented.
• Complete Physician Superbills and required coding. Compares the providers documented diagnosis against the markup superbill diagnosis to ensure each diagnosis is documented as addressed, sequenced correctly, and coded correctly per CMS.
• And much more!

Qualifications

Required Qualifications:

• Associate's degree in health information technology or management.

AND

• 2 years' experience working in Health Information Management (preferably long-term care), or in a healthcare privacy or compliance office.

Preferred Qualifications

• Certification as a Registered Health Information Technician (RHIT) or as a Registered Health Information Administrator (RHIA).

Special requirements:

• Must be proficient in the English language.
• Must be able to pass criminal background check, prior to hire and every 2 years, in accordance with DVA Policy 615.000 Criminal History Background Checks.
• Must comply annual Tuberculin Screening in accordance with DVA policy 670.600 Tuberculosis Testing.
• Requires medical evaluation, fit testing, training, and use of respiratory protection as required by the Washington Industrial Safety and Act standards. Must be able to wear a respirator, medical gloves, gowns, eye protection, and other personal protection as required by a job or task.

Additional Information

Application Process:

Top candidates will be contacted directly to interview for this position. Because the selection will be based on information provided by you, it is in your best interest to identify the knowledge, skills and abilities that address the mandatory and desirable qualifications described below.

Please include the following documents with your application:

1. A letter of interest describing specific qualifications.

2. A current resume detailing applicable experience and education.

Finalists will be asked to provide a list of at least three professional references with current telephone numbers.

Other Information:

• This position is represented by the Washington Federation of State Employees.

Applicants wishing to claim Veterans Preference should attach a copy of their DD-214 (Member 4 copy), NGB 22, or signed verification of service letter from the United States Department of Veterans Affairs to their application. Please blackout any personally identifiable data such as social security numbers. For further information, please contact us at recruiters@dva.wa.gov.

Diversity, Equity, and Inclusion Employer

Here at YOUR Washington Department of Veterans Affairs our employees come from all walks of life. We strive to hire great people from a wide variety of backgrounds.

All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or Veteran status.

We believe in the importance of recognizing the value each of us contribute to the success of the mission of the agency.

Having a diverse workforce is this agency’s greatest resource of strength and knowledge.

It is through the combination of talents and abilities that we can pursue finding effective measures on how we can provide the best customer service.

We are committed to building a diverse and inclusive workplace for everyone.

The State of Washington is an equal opportunity employer.

Persons with a disability who need assistance in the application process or testing process, or those needing this announcement in an alternative format, may call (360) 725-2183.

TTY users should first call 711 to access the Washington Relay Service.

You are welcome to include the name and pronoun you would like to be referred to in your materials and we will honor this as you interact with our award-winning diverse and inclusive organization.

If you have any questions regarding this announcement, program, or the agency, please contact us at recruiters@dva.wa.gov.